Administrative Assistant

Administrative Assistant Job Description

Employment Type: Full-time | Nonexempt

Reports To: Site Administrator

Mission: The mission of our program is to provide our students with a high quality of education that offers instruction in both academic and social/emotional realms. The purpose of the academy is to provide students with social/emotional/behavioral issues a state-of-the-art therapeutic day program. Through hands-on instructional experiences, as well as a therapeutic approach in art, music, and movement, the program is designed to meet all of the needs of this diverse student population.

Job Summary: The Administrative Assistant serves as the first point of contact for visitors, students, and families, helping to create a welcoming and supportive school environment. This role is responsible for front office operations, general administrative support, and assisting staff with daily operational needs to ensure the school runs efficiently.

• Welcome all visitors, including students, parents, staff, and external parties, with a friendly and helpful demeanor.
• Handle incoming calls, route them to the appropriate personnel, and provide information or assistance as needed.
• Maintain a log of students and adults arriving and leaving the school and ensure that proper protocols are followed for student safety.
• Assist with various administrative tasks, such as data entry, filing, creating documents and reports, and managing school records.
• Coordinate appointments, meetings, IEP meetings, and events, ensuring that they run smoothly and on schedule.
• Distribute important notices, newsletters, student report cards, and other relevant school information to students, families, and district partners.
• Work closely with school district partners to coordinate transportation services for Connect Academy students.
• Maintain student files such that all student files meet compliance requirements.
• Monitor the school's security system and follow emergency procedures as necessary.
• Keep the reception area clean, organized, and well-stocked with necessary materials.
• Work closely with school staff to ensure smooth daily operations, including coordinating student transportation, ordering breakfasts and lunches, and assisting with special events.
• Handle sensitive information with discretion and maintain the confidentiality of all school-related matters.
• Other duties as assigned.

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401(k) Match
• Paid Holidays
• Paid Time Off

Bilingual Spanish Preferred