Compliance Coordinator; On-Site

Concordia Wireless, is a privately held full-service engineering and telecom infrastructure construction firm experiencing rapid growth across the country. Clients consider us the ‘best choice’ for their design and installation services needs. We are one of the few Engineering Firms in the Country that designs and builds its own creations in the wireless sector. We support Fortune 500 clients such as T-Mobile, Verizon, and AT&T.

We are seeking a highly organized and detail-oriented Compliance
Coordinator to manage and support the company's multi-state licensing, business registrations, tax correspondence, and insurance administration.

This position will be responsible for tracking regulatory requirements and deadlines, preparing applications and renewals, communicating with state agencies and insurance providers, maintaining accurate documentation, and ensuring that company registrations and licenses remain active and in good standing.

The ideal candidate is proactive, comfortable researching state-specific requirements, able to manage multiple deadlines simultaneously, and capable of following an issue from initial request through final resolution.

This is an in-office role in Carol Stream, IL.

Pay Range: $24.00 - $26.00 per hour plus annual bonus

Factors, such as but not limited to, geographical location, relevant experience, education, and skill level may impact the pay for this position.

• 401K – with company match up to 6%
• Healthcare:
  Medical, Dental, Vision with BCBS as the carrier
• Company paid life insurance
• Short- and long-term disability benefits
• 2 weeks of PTO and 1 week of sick pay in year 1 of employment plus a personal floating holiday
• Minimum of 10 paid holidays
• Endless opportunities for growth!

• Manage applications and renewals for Professional Engineer (PE), and other professional licenses as assigned.
• Manage engineering, and other professional firm registrations/Certificates of Authorization in multiple states.
• Research state licensing requirements, renewal requirements, continuing education requirements, fees, and deadlines.
• Coordinate signatures, affidavits, certificates, corporate documents, and supporting documentation.
• Communicate with state professional licensing boards regarding pending applications and deficiencies.
• Maintain a master licensing tracker showing status, expiration dates, renewal dates, responsible individuals, fees, and outstanding items.

• Prepare and maintain business registrations in multiple states.
• Assist with foreign corporation qualifications and Secretary of State registrations.
• Track annual reports, business licenses, registered-agent requirements, and state filing deadlines.
• Obtain Certificates of Good Standing and other corporate documents when required.
• Research requirements when the company begins operating in a new state.
• Maintain organized records of approvals, confirmations, certificates, and correspondence.

• Review and coordinate responses to business tax notices and letters received from state and local agencies.
• Research the purpose of notices and identify required actions and deadlines.
• Coordinate with Accounting, Payroll, and HR when necessary.
• Maintain a tax correspondence log showing notice date, agency, issue, deadline, responsible party, status, and resolution.
• Maintain copies of registrations, account confirmations, filings, and agency correspondence.

• Gather renewal information and documentation from internal departments.
• Assist with insurance claims by collecting documentation, photographs, estimates, police reports, repair information, and other supporting records.
• Communicate with insurance…