Maintenance Planner & Project Coordinator

Maintenance Planner & Project Coordinator

Role

The Maintenance Planner & Project Coordinator supports the Maintenance & Engineering team by ensuring all maintenance work is planned and documented, capital project plans are clear and coordinated, parts are available when needed, and all administrative responsibilities are complete. This role is a highly cross-functional role coordinating between production, supply chain, R&D, sanitation, and maintenance.

Key Responsibilities Include

• Maintenance Planning:
  Plan and schedule maintenance work orders in a computerized maintenance management system (CMMS)
• Act as the main liaison between internal departments for work scheduling including production, quality, supply chain, and R&D.
• Close & reconcile work orders for completion
• Create and maintain a preventative maintenance program to improve uptime
• Maintain all facility-related work including external contractor management

Spare Parts Inventory & Ordering

• Maintain an accurate inventory of spare parts on hand
• Identify & recommend critical spare parts for inventory
• Purchase needed materials, parts, and tools as needed through a competitive bid process.

Project Coordination

• Act as the primary contact for all capital-related projects, including coordination of vendors and work planning
• Create and maintain project plans for all capital-related projects

Reporting/Documentation

• Create and maintain a capital budget report including project status & cost estimation
• Complete all regulatory reporting as needed with all respective government agencies including wastewater, permitting, and environmental reports.
• Create and maintain internal KPIs for maintenance performance

Qualifications

• High school diploma or equivalent
• Minimum 3+ years of relevant experience
• Experience working with CMMS systems
• Must have advanced knowledge with Google and/or MS Office Suite
• Must speak English;
  Spanish a plus

Knowledge, Skills, And Abilities

• Ability to adapt to an ever-changing environment while working in a cross-functional team environment
• Display excellent attention to detail
• Thrive in a fast-paced team environment with the ability to manage multiple priorities
• Ability to multitask is essential
• Must have the ability to take initiative when problems arise
• Ability to adapt and be flexible in a variety of situations
• Must have advanced attention to detail with the ability to prioritize and meet deadlines
• Strong organizational, time management, and problem-solving skills
• Excellent written communication and documentation skills
• Excellent verbal communication and interpersonal skills for dealing cross-functionally with peers and the management team
• Willing to roll up their sleeves and get work done
• Must be able to lead, support, and contribute to team goals
• Flexible hours of availability required