Payroll Specialist

Payroll Specialist

Your role at OTTO Engineering involves executing the full payroll lifecycle for approximately 580 employees, managing payroll processing, reporting, compliance, and customer service for both management and staff.

• Process weekly (hourly) and biweekly (salaried) payroll.
• Prepare weekly, monthly & annual payroll reports and ad hoc reports for management & audits.
• Review timecards for accuracy.
• Educate new managers, group leaders and office hourly staff on Time and Attendance.
• Prepare & process quarterly rate increases.
• Act as liaison with UKG / ADP.
• Electronically transmit positive pay data to the bank and manage positive pay exceptions.
• Track and maintain payroll deductions in arrears and manage age reduction GTL.
• Process Group Healthcare costs (W-2s) and manage SUI rates.
• Set up state and local jurisdictions as required.
• Balance quarterly payroll taxes.
• Calculate and process profit sharing & bonus payrolls.
• Track & report employee loans and administer employee garnishments.
• Manage LOA vacation proration and process payments for Cottage work.
• Electronically transmits 401(k) contributions/company match to plan administrator and provide reports for 401(k) audit.
• Implement process improvements as necessary.
• Prepare EEO-1 and Illinois Equal Pay Act reports.
• Submit census reporting for 401(k) & benefit renewals.
• Manage salary & hourly vacation carryover and payroll & holiday schedules.
• Maintain pay grades and import points on paychecks.
• Retrieve managed service provider invoices, prepare monthly anniversary list for the OTTO Newsletter, and manage outstanding payroll checks.
• Prepare annual rent increase authorizations, process rent increases, and provide annual budget information to accounting.
• Assist with other related duties as required or assigned.

• Bachelor's degree or 10 years related experience.
• Minimum 5 years of full payroll life cycle experience.
• Strong problem solving, communication & interpersonal skills.
• Solid working knowledge of benefits, policies, and procedures.
• High level of integrity & ability to maintain confidential information.
• Ability to multitask and perform with a high degree of accuracy.
• Ability to work independently and as part of a team in a deadline‑driven, fast‑paced environment.
• Proficient in Microsoft Office including intermediate level in Excel.

Target base salary hiring range: $65,000 to $80,000
, based on qualifications and experience.

Profit Sharing Bonus: OTTO’s profit sharing plan is paid at the discretion of the company and is not a guaranteed bonus.

Vacation: 80 hours – vacation time is earned on the anniversary date.

• Health: HMO Plan, Standard PPO Plan, Enhanced PPO Plan, High Deductible PPO Plan, FSA, LFSA, and HSA.
• Dental: Base Plan, Buy‑Up Plan.
• Vision Insurance.
• 401(k) with a company match.
• Life insurance:
  Life/AD&D, Voluntary Life/AD&D.
• Short-Term Disability, Long-Term Disability.
• 10 paid holidays.
• Company picnic and holiday party.

OTTO Engineering is an Equal Opportunity

Employer:

Disability/Veteran.

Request for Assistance / Reasonable Accommodation:
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If you need an alternative method for applying, please contact OTTO Engineering via telephone at or email at HR Department @ . These contact tools may be used only by individuals with a disability for accommodation requests; please do not inquire as to the status of an application.