Payroll Specialist

We are seeking a Payroll Specialist to manage the full payroll lifecycle for approximately 580 employees. The role includes processing weekly and biweekly payroll, preparing payroll reports, ensuring compliance, and providing customer service to management and employees.

• Process weekly (hourly) and biweekly (salaried) payroll
• Prepare weekly, monthly & annual payroll reports and ad hoc reports for management & audits
• Review timecards for accuracy and educate managers and hourly employees on attendance
• Prepare & process quarterly rate increases
• Act as liaison with UKG/ADP
• Electronically transmit positive pay data to the bank and manage positive pay exceptions
• Track and maintain payroll deductions in arrears; track & manage age reduction GTL; process group healthcare costs (W-2s); manage SUI rates; set up state and local jurisdictions as required; balance quarterly payroll taxes; calculate and process profit sharing & bonus payrolls; track & report employee loans; administer employee garnishments; manage LOA vacation proration; process payments for cottage work; electronically transmit 401(k) contributions/company match
• Provide reports for 401(k) audit and manage 401(k) benefit renewals
• Manage salary & hourly vacation carryover; manage payroll & holiday schedules; maintain pay grades; import points on paychecks
• Retrieve managed service provider invoices; prepare monthly anniversary list for the OTTO Newsletter; manage outstanding payroll checks; prepare annual rent increase authorizations and process rent increases; provide annual budget information to accounting; assist with other related duties as required or assigned

• Experience with UKG or ADP
• Experience processing payroll for ~580 employees
• Intermediate skill level in Microsoft Excel
• Knowledge of payroll reporting, audits, and regulatory requirements

• EEO-1 report preparation & submission
• Illinois Equal Pay Act report preparation & submission
• Census reporting for 401(k) & benefit renewals