Accounts Payable Specialist

Accounts Payable Specialist

This temporary Accounts Payable Specialist position offers a unique opportunity to go beyond traditional invoice processing by supporting a major automation and ERP implementation project. You will help clear a backlog of accounts payable activity while gaining hands-on experience with process improvements, invoice reconciliation, vendor communication, and ERP systems. Working alongside an experienced accounting team in a manufacturing environment, you will perform detailed AP tasks, solve problems independently, and strengthen your accounting, Excel, and ERP skills over the course of a 6–8 month full-time assignment, with the possibility of extension.

• Receive and verify employee expense reports, ensuring proper coding, required receipts, and completeness before submitting them to payroll by established deadlines.
• Reconcile expense reports and other financial reports with account balances and office records to maintain accurate accounting data.
• Facilitate timely payment of vendors by verifying federal , reviewing purchase orders, and resolving discrepancies before processing payments.
• Ensure outstanding obligations are properly credited upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed.
• Assist with maintaining accounting records and ledgers by reconciling monthly statements and transactions to the general ledger.
• Review purchase orders, receipts, invoices, and incoming emails daily to ensure all documents are accurate and complete.
• Check purchase orders for correct pre-postings and collaborate with the appropriate internal contacts to correct any errors.
• Compare purchase order prices against invoice prices and work with relevant stakeholders to resolve pricing discrepancies.
• Compare receipt quantities to invoice quantities and coordinate with the appropriate personnel to correct any quantity issues.
• Route invoices for approval when they are SAR-related or designated as "Pay-Now" invoices, ensuring approvals are obtained promptly.
• Enter correctly approved invoices into the computer system on a daily basis once quantities, prices, and approvals all match.
• Issue vendor payments on a weekly basis via ACH or other electronic methods using the banking system, and ensure physical checks are printed on a monthly schedule.
• Review employee expense reports for accuracy and compliance and submit them to payroll by the specified weekly cutoff time.
• Monitor the accounts payable email folder for aging invoices and follow up with internal or external contacts to resolve outstanding items.
• Review supplier statements regularly to confirm that all invoices are entered into the computer system and to identify any missing documents.
• Respond promptly to supplier inquiries regarding payment status, past due notices, sales tax certificates, and related requests.
• Respond to internal inquiries from colleagues regarding payments, procedures, and accounts payable processes in a timely and professional manner.
• Issue SAR numbers as needed and record them accurately in the computer system.
• Maintain and update supplier records in the computer system, including adding new suppliers and ensuring all information is complete and accurate.
• Collect and verify all required supplier documentation, including banking details, remittance information, and tax forms, and add this information to the banking system when necessary.
• Maintain the supplier master data in the computer system, ensuring payment terms are accurate and that available discounts are captured and applied.
• Support the broader accounting team with tasks related to automation and ERP implementation, contributing to process improvements and backlog reduction.
• Work…