Accounts Receivable Specialist

• Reports to:
  
  Head of Finance and Operations
• Position Type:
  Non-Exempt, 12 Month, Full Time staff
• Compensation Range: $60,000-$75,000

Details

Posted: 29-Jul-26

Location:

Carpinteria, California

Type:
Full Time

Salary: $60,000-$75,000 DOE

Categories:
Accounting

Preferred Education:

2 Year Degree

• Department:
  Business Office
• Reports to:
  
  Head of Finance and Operations
• Position Type:
  Non-Exempt, 12 Month, Full Time staff
• Compensation Range: $60,000-$75,000

For more than 100 years, Cate has combined the best of East Coast tradition with West Coast energy and innovation in the service of highly motivated, independent-minded students. As a boarding school, Cate is structured to develop young people through an inquiry-driven curriculum designed to elicit the greatest possible growth in every student, all students participate in an extracurricular program that includes athletics, arts, community service and an extensive outdoor program, and the residential life program is structured to develop well-being and leadership through the practice of self-discipline and service.

The Accounts Receivable Specialist is an essential part of Cate's financial management team and serves as the primary point of contact for family billing. The position involves a high degree of interaction and communication with internal departments, faculty, parents, and vendors, and holds primary responsibility for all accounts receivable, including collaborative work with our families, advancement and admission departments, other colleagues and vendors.

A high degree of confidentiality and professionalism is required. This position works most closely collectively and collaboratively with the Head of Finance and Operations, Controller, Senior Accountant, Payroll and Benefits Specialist, Accounts Payable, Director of Business Affairs and other office personnel.

• Overtly support and act according to the school's mission and values.
• Foster a safe, predictable, and supportive environment for employees and students.
• Interact with colleagues in a respectful and collegial manner that fosters a healthy culture for living, learning, and working together.
• Demonstrate commitment and courage in service of building our school culture where diversity is affirmed and supported.
• Demonstrate appropriate planning and preparation to meet the complex and evolving needs of your role.
• Uphold professional standards of predictable presence, reliable responses, and relational trust.
• Appropriately steward strategic and special projects associated with the role or team.
• Honor the confidentiality of School, student, and family information.
• Comply with policies and procedures as articulated in the School's Employee Handbook.
• Authentically engage in self-reflection in service to professional growth and adapting to the evolving needs of the school.

• Manages accounts receivables in totality
• Designs and implements monthly tuition billing for Cate families ensuring billing codes, payment plans, tuition and other fee postings are current and accurate, and assists parents with billing questions
• Manages daily school banking ensuring accurate coding and distribution of funds received for students, donors and other school functions
• Partners with Admissions/Director of Enrollment to track accuracy in enrollment, financial aid utilization and with Advancement to ensure accuracy in donor gift designation
• Track and balance deferred tuition deposits, incoming tuition and pre-paid tuition
• Monitors accounts receivable aging, follows up on past-due balances, and escalates collection matters as appropriate
• Petty Cash reconciliation and distribution
• Collaborates with other office personnel in support of walk-in questions from employees, students and vendors

• Prepares accounts receivable, deferred tuition, and deposit schedules in support of the month-end close and annual audit
• Identifies opportunities to streamline billing and receipting processes and strengthen internal controls
• Supports the annual budget process with enrollment and tuition revenue data
• As…