Buildings and Grounds Administrative Assistant

Full Time, Buildings and Grounds Administrative Assistant
$24 to $28, DOE

Monday to Friday, 9:00 AM- 5:00 pm

Under the supervision of the Director of Buildings and Grounds, will assist with general administrative functions and needs. Provides support answering phones, managing electronic work order system (Worx Hub), and community parking program. Strong customer service and communication skills will be important, as the role will interface frequently with residents and committee liaisons across campus.

• Answers all incoming calls in a professional manner using a telephone console or switchboard; locates individuals, takes messages as necessary; may receive/transmit fax messages;
• Greets and gives directions or information to residents, personnel, visitors, guests and vendors;
• Performs filing and general clerical duties;
• Maintains and updates files and reference materials, supporting Life Safety requirements;
• Responsible for updating and managing community parking program;
• Responsible for issuing, tracking and creating reports of the maintenance work order system;
• Prepares and distributes reports and material required for meetings as needed;
• Keeps Director informed of all issues and concerns of residents, families or staff;
• Orders office supplies and other department supplies as needed;
• Maintains and updates files and reference materials;
• Notifies Security of any problems or concerns;

MINIMUM REQUIREMENTS

Experience/Training –

• At least one year of clerical experience, or any equivalent combination of training and experience which provides the required skills, knowledge and abilities.
• Strong proficiency in the Microsoft Office Suite, particularly Excel, will be important for this role.

Education –

• High school diploma or equivalent,

• Some college coursework or vocational school courses emphasizing clerical skills including transcribing, alphabetizing, filing, word processing, spreadsheets, tables and scheduling;

As the largest nonprofit owner/operator of senior living communities in California and one of the largest in the country, we are more than just a place to work. We are here to ensure that all we serve are provided with every opportunity to become their best selves as they define it, and this begins with YOU.

Human Good offers competitive pay and phenomenal benefits. Eligible positions (30+ hours/week) start with 20 paid days off, plus seven holidays, a company-matching 401(k) and health plans that give you cash to use for those unexpected health issues. We also offer a Tuition Reimbursement to promote your career advancement. You can view more information about our total rewards .

Come see what Human Good has to offer!

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the notice from the Department of Labor.