Tax Operations Coordinator | Tax Reporting Analyst

Job Overview

• The Tax Operations Coordinator oversees the production, delivery, and compliance of annual client tax reporting to the IRS.
• This role ensures the organization meets IRS reporting requirements while mitigating risks.
• The ideal candidate possesses deep expertise in broker‑dealer transactions, IRS tax rules, and 1099/5498 document creation.
• Strong communication skills, effective time management, and cross‑department collaboration are essential.
• Project management experience or familiarity with managing complex projects is preferred.
• Adaptability, resilience, and problem‑solving skills are critical for success in this role.

• Delegation Skills – Ensure company objectives and standards are met.
• Clear professional communication – Convey expectations and reasoning for timely execution.
• Prioritization & execution – Identify, prioritize, and execute necessary actions within deadlines.
• Strong judgment – Make decisions on complex issues with documented reasoning.
• – Deep knowledge of IRS tax reporting regulations for 1099 and 5498 reporting.
• Regulatory adherence – Maintain compliance with regulations, policies, and best practices.
• Concise communication – Deliver essential information directly.
• Empathetic messaging – Ensure clarity and comprehension.
• Document organization – Produce well‑organized documentation meeting government and industry standards.
• Conflict resolution – Approach conflicts objectively, unemotionally, and constructively.
• Resilience – Maintain optimism and focus under pressure.
• Flexible work style – Adapt to competing demands and shifting priorities.
• PC application proficiency – Use multiple PC applications efficiently.
• Statistical tools familiarity – Utilize relevant statistical tools and measures.

• Experience: Four or more years in 1099/5498 tax reporting within broker‑dealer or financial institutions.
• Education: Bachelor’s degree preferred.
• Availability: Must be available for overtime.
• Certifications: Series 6 and 26 preferred.

• Review transactions for IRS compliance with Form series 1099 and 5498.
• Escalate reporting issues for correction in a timely manner.
• Provide training to departments based on correction analysis.
• Update quarterly and annual online postings and client mailings.
• Identify, propose, and implement policy/process improvements to enhance efficiency and mitigate risk.

• Analyze data trends and report insights to senior team members.
• Maintain compliance records and documentation aligning with IRS and company policies.
• Generate reports for management review.
• Collaborate with vendors to produce 1099 and 5498 tax forms.

• Address internal and external tax inquiries promptly and professionally.
• Escalate complex client concerns to senior team members when necessary.

• Ensure adherence to IRS regulations and company policies regarding 1099 and 5498 reporting.
• Maintain and update Standard Operating Procedures (SOPs).
• Assist with audit responses and regulatory reviews.

• Recommend and implement process improvements for efficiency.
• Organize team discussions to optimize best practices.
• Identify and report departmental financial and operational risks.

• Identify team development opportunities in collaboration with senior members.
• Work closely with internal and external colleagues to achieve goals.
• Assist in training and onboarding tax team members.

• Initiate and manage tax‑related projects and initiatives.
• Develop a tax communication library and online tax guide.
• Manage transactional reviews in the SIMPLE Tax system.
• Implement updates based on regulatory changes in 1099/5498 reporting.
• Oversee form corrections, research requests, and trend analysis.
• Conduct training sessions and maintain SOP updates.
• Generate management reports and facilitate tax improvement projects.
• Handle IRS/State Tax Board inquiries and compliance matters.