Assistant to Mayor​/Deputy Town Clerk

This position will assist the Town Clerk with the daily functions of Town Hall; perform intermediate skilled and paraprofessional clerical and administrative work assisting with a variety of complex office assistance and administrative tasks; and assist the Town Clerk and Mayor as assigned. Work is performed under the supervision of the Town Clerk.

This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel, frequently requires reaching with hands and arms and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, lifting and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word;

hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

• Provides clerical support to Town Clerk for Town Council Meeting preparation and follow-up as well as may provide administrative support to appointed boards, as assigned.
• Attends staff meetings related to Town Council agenda planning and meeting follow-up.
• Assists in the planning, assembling and distribution of agenda packets both manually and in electronic format for Town Council.
• Attends Town Council meetings, records and maintains minutes of meetings.
• Assists the Town Clerk in managing the appointed board application process and coordinating advertising for upcoming vacancies, provides notification of appointments and maintains a list of active members as needed.
• Assists Town Clerk in the maintenance of official records of the Town to include minutes, ordinances, resolutions as directed.
• Assists Town Clerk and Mayor’s office with payment of invoices, conference registrations, supply orders, special event planning, and various other clerical work.
• Checks and reviews a variety of data for accuracy, completeness, and conformance to standards and procedures.
• Performs receptionist duties for Mayor’s Office.
• Assists Mayor with preparation and scheduling of Mayoral proclamations.
• Provides meeting notices and summaries for Town Council meetings by using the Town’s website and news flash options.
• Obtains, organizes, and maintains various forms of historical information regarding the incorporation and history of the Town.
• Serves as back up to the Town Clerk in retrieval of all public records both electronic and paper.
• Attests to official town documents in the absence of the Town Clerk
• Organizes and executes special Town Council events.
• Performs duties of the Town Clerk in their absence.
• Performs other related tasks as required or assigned by the Town Clerk or Mayor.
• Requires some evening and weekend work.

Associate degree; any combination of education equivalent to graduation from an accredited community college with major course work in business administration or related field. Previous Town Clerk experience or previous work in a local government setting preferred, but not required.

• Thorough knowledge of various computer and website software including but not limited to Microsoft Office Suite, Agenda and Meeting Management Software (e.g. Granicus) and content‑based website management systems.
• Virtual meeting platforms (e.g. Microsoft Teams, Zoom).
• Ability to keep records and to prepare accurate reports with strong attention to detail and grammatical skills.
• Ability to perform and organize work independently.
• Ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor.
• Ability to effectively communicate with the public.
• Must be able to obtain a NC Notary designation within six (6) months of employment.