School Bookkeeper

Job Title:

Bookkeeper Salary

Schedule:

Classified; CHCCS Salary Page

Reports To:

Principal and Assistant Finance Officer Salary Grade: 103

Work Location:

Phillips Middle School FLSA Status:
Nonexempt

Work Schedule:

12 Month

The Bookkeeper performs accounting responsibilities relating to budget and financial functions, including processing time entries for staff's biweekly and monthly payroll.

• Verifies, balances, and records receipt of funds collected by teachers for field trips, library fines, lost books, etc. and prepares deposits into proper accounts daily or in accordance with state guidelines
  • Completes monthly bank reconciliation of school funds, maintaining an accurate ledger
  • Keeps all school account files detailed and organized
  • Utilizing scanner to keep digital files
• Process timesheet updates for school staff, enter absences and sub assignments in accounting software for both biweekly and monthly paid staff
  • Daily confirm that substitutes have picked up assignments for absent teachers and if not, secure a sub to cover class
• Process purchase requisitions, verify purchase orders, receives and distributes supplies, and prepares invoices for payment
  • Maintain all records pertaining to purchasing documentation
  • Uses the chart of accounts to align purchases to correct account codes and in accordance with the school district's strategic plan
• Maintains records and receipts for the school procurement card
  • Reconciles purchases and records accounts to debit monthly
• Assist external and internal auditors with annual review
  • Prepares corrective action for all audits with administration
  • Provide actions for improvements and corrective actions as necessary
• Collaborate with administration to develop a budget and provide updates through the fiscal year
• Keeps various information confidential
• Performs secretarial and clerical duties pertaining to the administrative functions of the school office as assigned by the principal such as:
  • Work orders for maintenance on building and grounds
  • Bus requests for field trips as necessary
  • Keep copy machines supplied
  • Relieve staff for lunch or breaks
  • Set up and clean staff meetings, faculty in-services, parent-teacher conferences and open house
  • Assist students and parents

• High school diploma/GED
• Detailed oriented with exceptional organizational skills
• Strong analytical and problem-solving skills
• Multi-task to meet deadlines for groups like school admin and central office
• Preferred experience in bookkeeping, accounting, or a related field
• Preferred fundamental knowledge of GAAP and FLSA
• Utilize accounting/payroll software, LINQ, or ERP software;
  Microsoft Office:
  Word and Excel;
  Google:
  Google Drive, Docs and Sheets; and Frontline sub management system
• Ability to effectively communicate written and verbal information
  • Respond to questions either in person or email
  • Communicate to groups like administration, parents or organizations, teachers, or students
• Effectively manage time and tasks
• Ability to identify, analyze, and interpret spending patterns and develop budgets
• Utilize math skills to reconcile account balances, prepare bank deposits
• Ability to prepare and process documents such as bi-weekly and monthly payroll, requisitions and purchase orders, receipts and deposits, bank reconciliations, expense reports, data entry, etc.

• Must be able to physically perform the basic operational functions of stooping, kneeling, crouching, reaching, standing, walking, hearing and repetitive motion
• Must be able to lift and carry up to 20lbs
• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards