Receptionist, Administrative​/Clerical

Overview

The Receptionist attends to visitors and deals with inquiries on the phone and face to face. The Receptionist supplies information regarding the organization to the general public, clients and customers.

• Answer telephone, screen and direct calls.
• Provide information to callers.
• Direct persons to correct destination.
• Deal with queries from the public and customers.
• Ensure knowledge of staff movements in and out of organization.
• Monitor visitor access and maintain security awareness.
• Provide general administrative and clerical support.
• Prepare correspondence and documents.
• Receive and sort mail and deliveries.
• Schedule appointments.
• Manages Conference Room Scheduling; resolves schedule conflicts
• Organize conference and meeting room bookings.
• Co-ordinate meetings and organize catering.
• Monitor and maintain office equipment.
• Control inventory relevant to reception area.
• Tidy and maintain the reception area.
• Handles office supply and business card ordering
• Updates and distributes telephone list
• Assists with special projects as needed

• High school diploma in any field from an accredited institution.
• Degree in any field from a certified college.
• Knowledge of clerical and administrative procedures.
• Knowledge of consumer service practices and principles.
• Good communication skills and professional personal presentation.
• Ability to manage information of employees.
• Organizing, planning, and customer service orientation
• Great attention to detail and stress tolerance.
• Should be honest, respectful, and trustworthy.
• Should be flexible and possess cultural awareness.

USI is committed to providing a full-suite of competitive benefits for our growing population and its diverse needs. We offer a wide range of health, welfare and financial benefits including medical, wellness, dental and vision, 401(k), flexible spending and health savings accounts, short and long-term disability, life insurance and other unique employer-sponsored and voluntary programs. USI also offers a generous paid time off policy, paid family leave benefit as well as paid holiday time.