Specialist II, Office

Job Summary

Coordinates somewhat complex administrative activities by overseeing office operations, managing mail services, and organizing special mailings. Evaluates office production processes, identifies opportunities to enhance workflow efficiency, and recommends alternative methods for improvement. Administers office supply inventory by monitoring stock levels, reordering as needed, and managing service contracts for cleaning and maintenance.

• Administers office operations, ensuring that all administrative tasks are completed efficiently, from managing schedules and resources to overseeing office supplies and equipment.
• Analyzes somewhat complex office processes, identifying inefficiencies and suggesting improvements that optimize the workflow of the office and enhance productivity across departments.
• Applies knowledge of organizational policies and procedures to manage routine office functions, ensuring alignment with company goals and consistent service delivery to internal stakeholders.
• Coordinates somewhat complex office tasks, such as organizing meetings, preparing reports, and assisting with event planning, ensuring that all activities are properly executed in a timely manner.
• Completes routine office-related tasks including filing, data entry, and maintaining office documentation, ensuring all records are accurate, up to date, and easily accessible.
• Evaluates office systems and tools, identifying opportunities to improve software, communication channels, or processes that enhance office efficiency and inter‑departmental collaboration.
• Communicates effectively with internal and external stakeholders, coordinating meetings, relaying important information, and assisting in the resolution of any office‑related inquiries or issues.
• Documents and organizes office procedures, ensuring that employees and managers have access to clear, comprehensive guidelines on office operations and administrative processes.
• Provides guidance to junior office staff on operational tasks, offering mentorship and ensuring that all team members understand their roles and responsibilities for effective office functioning.
• Performs other duties as assigned
• Complies with all policies and standards
• Manages staff performance and development, coaching team members to achieve their full potential in contributing to the department's goals.

Minimum Education Level: Bachelor's Degree

Years of

Experience:

2-4 years

Years of

Experience:

5-7 Years

Does this role Manage Southwire Team Members:
No

Travel:
None

Standing: 5%

Walking: 5%

Office:
Onsite 5 days

Computer/Keyboard

• Project Implementation
• Microsoft Project
• Agile Methodology
• Negotiation
• Project Scoping
• Invoicing
• Project Planning
• Change Management
• Budgeting
• Project Documentation

• 401k with Matching
• Family and Individual Insurance Packages (Health, Life, Dental, and Vision)
• Paid Time Off & Paid Holidays
• Long & Short-Term Disability
• Supplemental Insurance Plans
• Employee Assistance Program
• Employee Referral Program
• Tuition Reimbursement Programs
• Advancement & Professional Growth opportunities
• & More

Southwire is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.