Procurement Specialist

REPORTS TO:

Chief Technology Officer

JOB OBJECTIVES: (Purpose of the position):

To requisition and purchase supplies, equipment, materials, and parts used in the schools and technology department.

ESSENTIAL JOB FUNCTIONS (Functions Essential To Attaining Job Objectives) Strategic Goal Area IStudent Achievement

• Prepare student participation spreadsheets to use when allocating the amount of commodity parts to be delivered to each location.

Strategic Goal Area IIStakeholder Engagement and Loyalty

• Communicate effectively with Coordinator of Technology, Bookkeepers and School Administrators.

Strategic Goal Area IIIEfficient and Effective Operational Processes

• Receives, examines, and processes requisitions, prepares bid specifications and other necessary documents related to the purchase.
• Compares costs and evaluates the quality and suitability of product.
• Corresponds with vendors. Keeps informed of new products and market conditions and trends.
• Confers with and assists the Coordinator of Technology in determining purchasing needs and specifications.
• Confers with State Department to ensure procurement process is properly followed.
• Maintains records containing copy of bid request sent, all respondents, and company bid was awarded to.
• Analyzes purchasing trends to determine if an agency contract or statewide contract would benefit the system.
• Assist Coordinator of Technology with technology processing and ordering.
• Assists the CTO with ERate Process.

Strategic Goal Area IV Continuous System and School Improvement

• Monitor the cost and financial impact of purchases to the Technology Department Program.

Other Expectations

• Adhere to the Code of Ethics for Educators in Georgia
• Demonstrate prompt and regular attendance.
• Complete assignments and requirements on time and in compliance with the Coordinator of Technology.
• Maintain accurate, complete, and appropriate records and file reports promptly
• Maintain confidentiality of information and records for students and staff
• Communicate effectively with students, peers, and administrators, parents, and the public.
• Exhibit stellar interpersonal skills by projecting a positive image when dealing with students, peers, administrators, parents and the public.
• Ability to lift/move up to 25 lbs.

JOB STANDARDS (Minimum qualifications needed to perform essential job functions):

• High School Diploma
• Skills in writing bid specifications
• Ability to communicate well
• Organizational skills
• Knowledge and experience of how the school technology department operates and allowances for the use of school funds.

JOB LOCATION (Place(s) where work is performed):

County Office

EQUIPMENT (Machines, Devices, Tools, Etc., Used In Job Performance)

Telephone, Copier, Computer, Calculator

CRITICAL SKILLS/EXPERTISE (Needed For This Job Specifically)

• Computer Skills creating spreadsheets, cell formatting, formulas
• Organization skills and Record keeping
• Ability to establish and maintain effective working relationships with vendors, suppliers, and manufacturers
• Effective communication and telephone skills

FLSA:

Non-Exempt

Name Of Evaluation Instrument Used For This

Job Description

Procurement Specialist Job Performance Evaluation

____:
Date job description approved by the board of education

____:
Date evaluation instrument reviewed by the board of education

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