Administrative Services Manager - Carrollton, Ga

Position Overview

The Administrative Services Manager reports to the Director of Business Operations and plays a key role in supporting the efficient operation of Mullins Mechanical's administrative and support service functions across all company locations. This position is responsible for establishing scalable processes, standards, and support services that enable office operations, regulatory compliance, insurance administration, licensing management, and vendor qualification activities to operate consistently and effectively as the company grows.

The role works closely with office personnel, operational leaders, accounting, HR, legal, and external partners to ensure administrative infrastructure supports organizational objectives. This role requires strong organizational leadership, process management capabilities, and a service-oriented mindset.

• Oversee administrative operations and office support services across all company locations.
• Establish standards, policies, and workflows that promote consistency, professionalism, and operational efficiency.
• Develop scalable processes to support future office expansion and organizational growth.
• Serve as the primary leader for the company's Office Management function and administrative support network.
• Evaluate administrative processes and identify opportunities for standardization, automation, and continuous improvement.

• Provide leadership, guidance, and support to Office Managers across company locations.
• Develop onboarding, training, and operating procedures for office personnel.
• Support planning, setup, and administrative readiness activities for new offices and satellite locations.
• Establish service expectations, performance standards, and communication processes across the office network.
• Foster collaboration and knowledge sharing among administrative teams.

• Oversee administration of corporate insurance programs, including policy renewals, broker coordination, audits, certificates, claims support, and related documentation.
• Coordinate with insurance brokers, carriers, and internal stakeholders to support risk management activities.
• Ensure accurate maintenance of insurance records and organizational compliance requirements.
• Monitor reporting requirements, renewal schedules, and compliance deadlines.

• Support the administration and tracking of contractor licensing, state registrations, tax registrations, and other recurring compliance obligations.
• Maintain visibility into renewal dates, filing requirements, documentation status, and upcoming deadlines.
• Coordinate with legal, finance, operations, and external agencies to support timely submissions, renewals, and recordkeeping.
• Help establish systems, workflows, and documentation standards that support consistent compliance tracking.
• Maintain accurate compliance records and supporting documentation in the appropriate company systems.
• Provide reporting and status updates to support leadership visibility into compliance activities, upcoming requirements, and potential gaps.

• Support administration of customer and vendor compliance platforms, including Avetta, ISNetworld, Textura, and similar systems.
• Coordinate documentation collection, status updates, audit responses, and customer qualification support.
• Help maintain current, accurate qualification records that support operational and customer requirements.
• Identify opportunities to improve process consistency, responsiveness, and administrative efficiency.

• Establish service standards and key performance indicators for administrative support functions.
• Develop dashboards, reporting, and visibility tools that support management decision-making.
• Monitor workload trends and resource requirements as the organization grows.
• Identify opportunities to leverage technology, automation, and process improvements.
• Lead special projects related to administrative operations, office services, and organizational growth initiatives.

Success in the Administrative Services Manager role is demonstrated by:

• Consistent administrative standards and service delivery across all office locations.
• Timely completion of insurance renewals, registrations, licenses, and compliance obligations.
• Accurate and current qualification status across customer and vendor compliance platforms.
• Successful onboarding and support of new office locations.
• Positive feedback from office personnel, operational leaders, and internal stakeholders.
• Reduction in administrative inefficiencies through process improvements and standardization.
• Strong documentation, reporting, and visibility into administrative compliance activities.

• Bachelor's degree in Business Administration, Operations Management, Public…