Billing Specialist

Impact Property Solutions is in search of a reliable and experienced Billing Specialist
. This position must be accurate and reliable in handling accounts and documents. This position will proactively monitor our billing inbox and assist with all functions of the billing process. The goal will be to contribute to the accurate preparation of bills receivable and safeguard the company’s income.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Collect all information needed to calculate bills receivable (order amounts, discount rates etc.)
• Check the data input in the accounting system to ensure accuracy of final bill.
• Issue invoices and bills and send them to customers through various channels (mail, e-mail etc.)
• Send out final invoices to customers by every available avenue (i.e. email, regular mail, electronic portal)
• Update accounting records with new payments, balances, customer information etc.
• Answer questions and handle complaints from customers regarding bills.
• Collaborate with the Collections Manager to reconcile accounts receivable on a periodic basis.
• Copy, file, and retrieve materials for accounts receivable as needed.
• Assist in the processing of sub-contractor payroll.

• Excellent communication skills (written & verbal)
• Must be detail-oriented and pay close attention to accuracy.
• Proficiency with MS Office products, including MS Outlook, Excel and Word.
• Ability to prioritize work and manage time effectively.
• Proactive problem-solving ability.
• Excellent verbal and written communication skills.
• Excellent concentration.

Education and Work Experience Requirements

• High School Diploma or GED Equivalent
• Minimum 1 year of administrative or general office experience.
• Minimum 1 year of entering billing information experience
• Flooring Industry knowledge is a plus.
• RFMS Systems Experience is a plus.