Accounting Assistant

Aqua Terra Outdoors, is an industry leading, international award-winning, premier boutique landscape architectural design + build firm in Carrollton, Texas. We are seeking an experienced Accounting Assistant to join our fun and hardworking team!

If you're someone who loves balancing accounts, solving problems, learning new technology, and being part of a team that genuinely enjoys working together, we'd love to meet you.

• Experienced with Quick Books Enterprise and/or (Desktop) (required)
• Highly proficient with Microsoft Excel, Word, and Outlook
• Comfortable learning and using technology
• Experienced with Builder Trend or another integrated construction/project management software (strongly preferred)
• Exceptionally organized and detail-oriented
• Dependable, trustworthy, and able to handle confidential information with integrity
• Able to manage multiple priorities while maintaining accuracy
• A proactive problem solver who anticipates needs rather than waits to be asked

You’ll play a critical role in supporting our accounting and operations teams by helping maintain accurate financial records and ensuring our accounting processes run efficiently.

• Prepare and distribute client invoices
• Record client payments and payment processing fees
• Process remote deposits

• Send contracts through Docu Sign or Adobe Sign
• Set up new projects in Quick Books, Builder Trend, and internal filing systems

• Process approved vendor payments
• Assist with annual 1099 preparation
• Maintain loan schedules
• Perform bank and credit card reconciliations
• Maintain Positive Pay records

• Assist with month-end and year-end closing
• Support financial reporting and budgeting
• Prepare commission and sales tracking reports
• Assist with audits and tax documentation
• Maintain fixed asset records
• Support retirement plan administration

• Maintain organized accounting files and documentation
• Respond to client and internal accounting inquiries
• Process accounting mail
• Assist with bank communications
• Handle special projects as assigned

• 3+ years of accounting or bookkeeping experience
• Strong experience using Quick Books Enterprise and/or (Desktop) (required)
• Highly proficient with Microsoft Office (Word, Excel, Outlook)
• Experience with Builder Trend or similar project management software preferred

At Aqua Terra Outdoors, we believe our people are our greatest asset. We foster a culture built around continuous improvement, teamwork, accountability, and doing exceptional work we're proud of.

You’ll join a company that:

• Invests in employee growth and continuing education
• Values work-life balance
• Uses modern technology and efficient systems
• Gives back to the community
• Works alongside talented professionals who genuinely enjoy what they do

• Competitive compensation
• Health, dental, and vision insurance
• Company-paid life insurance
• 3% Simple IRA match
• Paid Time Off
• Paid holidays
• Continuing education opportunities
• Stable, growing company with long-term career opportunities

We're looking for someone who shares our values:

• Humbly Confident
• Committed to Excellence
• Accountable
• Enthusiastic
• Growth-Oriented

If you want to be part of a company that values excellence, integrity, and teamwork, we'd love to hear from you.