Clinic Administrative Assistant

Overview

The Clinic Administrative Assistant plays a key role in the support of our team and Clinic Management, tasked with assisting with administrative actions related to scheduling, operational resources, EMR, and communications support. This full-time role will be asked to provide direct treatment in session on a hybrid basis (25-75%), in balance with administrative support functions.

• Provides administrative support to Management and Technicians
• Supports daily closing procedures (M-F 9:30 am to 6:30 pm) and some Saturday morning sessions
• Assist with the daily schedule to ensure sufficient coverage and efficient operations
• Performs administrative tasks including communications, invoices, reports, etc.
• Update records in EMR including patient information and timesheets
• Supports treatment sessions as necessary
• Performs office management tasks including maintaining records, and ordering supplies
• Organize and distribute supplies, materials, and equipment. Maintain cleanliness of the clinic
• Provide support to Clinic personnel during break coverages and transition periods
• Contributes to a motivating therapy environment
• Direct one on one naturalistic play based therapy in-clinic
• Implementing specified programs/procedures
• Communicating regularly and professionally with your Program Supervisor
• Consistently develop your own job knowledge and advance your career
• Availability during standard operating hours from Monday to Friday, 7:30am to 6:30pm, and occasional coverage on Saturday from 9a - 1p

• Education:
  
  High school graduate with administrative support experience
• Availability:
  Monday - Friday 9:30 am to 6:30 pm occasional Saturday sessions
• Excellent verbal and written communication skills
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Active RBT certification or a willingness to obtain
• Extremely proficient with Google Workspace, Microsoft Office Suite, and the ability to learn
• Maintain empathy and promote positive teamwork and communication

• Generous benefit Package:
• Medical, Dental, Vision, and Disability
• Company Paid
  - Life Insurance
• 401K with company match
• Company Paid Short-Term Disability
• HSA and FSA options
• Employee Assistance Program
• Employee Recognition