Secretary - Principal High School

Job Title

Secretary Principal HS

TBD

Facilitate the efficient operation of the school office and provide clerical services to the principal.

• High school diploma or GED

• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Effective organizational, communication, and interpersonal skills

• Three years of successful secretarial or clerical experience preferably in a related field
• Proficient in English and Spanish
• Experience on TEAMS Software

• Organize and manage the routine work activities in the school office.
• Order and maintain supplies.
• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.
• Maintain office files.
• Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
• Maintain and monitor budget process.
• Follow procedures to handle petty cash disbursements.
• Make appointments and maintain office calendar and school calendar.

• Receive incoming calls, take reliable messages, and route all to appropriate staff.
• Compose letters and memos as directed.
• Provide excellent customer service to all students, staff, parents, and community members.
• Maintain inventory of fixed assets, equipment, and supplies.

• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
• Maintain confidentiality.

• Equipment Used:
  Standard office equipment including personal computer and peripherals
• Posture:
  Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion:
  Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
• Lifting:
  Occasional light lifting and carrying (less than 15 pounds)
• Environment:
  May work prolonged or irregular hours
• Mental Demands:
  Work with frequent interruptions; maintain emotional control under stress