Secretary - Principal Elementary School

Openings as of 7/9/2026

Secretary
- Principal Elementary

• Position Type:
  Secretarial and Clerical / Secretary
  - Principal Elementary
• Date Posted: 7/1/2026
• Location:
  
  TBD Location

Job Title:

Secretary
- Principal Elementary. Wage/Hour Status:
Nonexempt

Reports to:

Campus Principal. Pay Grade: AS 5 – 217 days

Dept./School:
Assigned Campus. Date Revised:
January 28, 2025

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

• Education/Certification:
  
  High school diploma or GED
• Special Knowledge/
  
  Skills:
  • Proficient word processing and file maintenance skills
  • Effective organizational, communication, and interpersonal skills
  • Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
  • Knowledge of basic accounting principles
  • Ability to follow written instructions
  • Ability to operate multi-line phone system
• Preferred Experience:
  
  One to three years secretarial or clerical experience, preferably in public education environment

• Records, Reports, and Correspondence
  • Prepare written correspondence, forms, schedules, or reports using a computer
  • Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using a typewriter or a computer
  • Maintain a daily teacher attendance log and records for substitute teachers
  • Monitor and process personnel time records including leave requests and reports
  • Compile information and submit to central office according to established deadlines
  • Maintain school calendar of events
  • Responsible for the input of TEAMS/PEIMS data as directed
• Reception and Phones
  • Schedule meetings and appointments and maintain calendar for principal
  • Assist students, teachers, and parents as needed
  • Receive incoming calls, take reliable messages, and route to appropriate staff
  • Provide excellent customer service to all students, staff, parents, and community members
• Files
  • Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication
  • Update handbooks, policy manuals, and other documents as assigned
• Accounting and Inventory
  • Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records
  • Prepare and process purchase orders
  • Receive, store, and issue supplies and equipment
  • Prepare and make cash deposits for activity accounts. May be responsible for maintenance of activity checkbook(s) and ledger(s)
  • Assist with coordination of faculty meetings and campus activities
  • Assist with campus budget preparation
  • Maintain inventory of fixed assets, equipment, and supplies
• Other
  • Sort, distribute, or deliver mail and other documents
  • Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence
  • Maintain confidentiality of information
  • Participate in staff development training programs when appropriate
  • Keep informed and comply with all state and district policies and regulations concerning primary job functions
  • Coordinate building usage and special events and activities

• Equipment Used:
  Standard office equipment including personal computer and peripherals
• Posture:
  Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion:
  Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
• Lifting:
  Occasional light lifting and carrying (less than 15 pounds)
• May work prolonged or irregular hours
• Mental Demands:
  Work with frequent interruptions; maintain emotional control under stress
• Other:
  Follow district safety protocols and emergency procedures;
  Other duties as assigned

This job description is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice.