Secretary – Principal Middle School

Secretary – Principal Middle School

Position Type: Secretarial and Clerical / Secretary - Principal Middle School

Date Posted: 7/1/2026

Location: TBD Location

Job Title: Secretary Principal MS

Wage/Hour Status: Nonexempt

Reports to: Campus Principal

Pay Grade: AS 5 220 Days

Dept./School: Assigned Campus

Date Revised: 7/1/23

Facilitate the efficient operation of the school office and provide clerical services to the principal.

Education/Certification

• High school diploma or GED

• Proficient keyboarding and file maintenance skills
  • Ability to use software to develop spreadsheets, databases, and do word processing
  • Ability to maintain accurate and auditable records
  • Knowledge of basic accounting principles
  • Ability to follow verbal and written instructions
  • Ability to perform a variety of tasks often changing assignment on short notice
  • Effective organizational, communication, and interpersonal skills

Three years of successful secretarial or clerical experience preferably in a related field.

• Experience on TEAMS Software a plus

• Organize and manage the routine work activities in the school office
• Order/maintain/issue supplies and equipment
• Prepare correspondence, forms, reports, etc. for the principal
• Make appointments and maintain office/principal's/school calendar
• Compile, prepare, and submit various reports for the office
• Input computer data for the school
• Perform routine bookkeeping tasks, including simple arithmetic operations of the office
• Maintain and monitor budget process by creating ledger for all school accounts
• Follow procedures from budget office regarding PO's, Activity Funds, Federal Grants and Petty Cash Disbursements
• Responsible for the input of TEAMS/PEIMS data as directed
• Input and maintain Employee absence data
• Maintain office files

• Compose letters and memos as directed
• Receive incoming calls, take reliable messages, and route all to appropriate staff
• Receive sort, and distribute mail and other documents to staff members
• Communicate direction to the clerical aides and clinic aide as directed by the principal
• Maintain confidentiality of information

• Participate in in-service training programs
• Keep informed and comply with all state and district policies and regulations concerning primary job functions
• Assist with preparation and set up for meetings, trainings and assemblies
• Assist student/teachers/parents and visitors as needed
• Display a high quality of customer service

Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress