Project Coordinator

Position Summary

The Operations Timeline Specialist is responsible for monitoring, tracking, and ensuring timely completion of critical tasks and deliverables across the organization. This role serves as the central point of accountability for due dates in Deacom (ERP) and Asana (Project Management System), proactively identifying delays and communicating with team members to keep projects on track. Additionally, the specialist will manage timelines for change controls and other operational processes, ensuring compliance and efficiency.

• Track and Monitor Deadlines
  • Maintain accurate due date tracking in Deacom ERP, Unipoint, and Asana.
  • Monitor progress on assigned tasks and projects, ensuring adherence to timelines.
• Proactive Communication
  • Notify employees when deadlines are approaching or overdue.
  • Escalate issues to managers when tasks are at risk of delay.
• Change Control Oversight
  • Track due dates for change control processes and ensure timely completion.
  • Collaborate with relevant departments to maintain compliance with internal procedures.
• Reporting and Analysis
  • Generate regular status reports on project timelines and overdue tasks.
  • Identify patterns or recurring delays and recommend process improvements.
• Cross-Functional Coordination
  • Serve as a liaison between departments to ensure smooth workflow and timely deliverables.
  • Support project managers and department leads with scheduling and timeline management.
• Other duties may be assigned.

• Education:
  
  Associate or Bachelor’s degree in Business Administration, Operations Management, or related field preferred; or commensurate experience.
• Experience:
  • 2+ years in operations, project coordination, or similar role.
  • Familiarity with ERP systems (Deacom preferred) and project management tools (Asana or similar).
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general computer literacy.
• Skills:
  • Strong organizational and time-management skills.
  • Excellent communication (written & verbal) and interpersonal capabilities.
  • Detail-oriented with a proactive approach to problem-solving.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Strong problem-solving and analytical skills, with a focus on execution and results.
  • Ability to work independently and take initiative in a fast-paced environment.
  • High level of conscientiousness and attention to detail
  • Collaborative mindset with a willingness to step in and support other function when needed.

• Experience in regulated industries such as healthcare, pharmaceuticals, or life sciences.
• Familiarity with product lifecycle management (PLM) tools.

Operations Timeline Specialist is an on-site role.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to reach with hands and arms.

The vision requirements include close vision for heavy computer use.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.