Customer Service & Account Support Specialist

Customer Service & Account Support Specialist

Pay Range: $22–$24 per hour (based on experience)

Altea Ceramics

Altea Ceramics is seeking a highly organized and customer-focused team member to support our growing operations. This role is primarily focused on customer service and order coordination while also supporting local showroom partners when needed.

This position plays an essential role in ensuring excellent service for our customers and showroom partners. The ideal candidate is organized, proactive, and able to manage multiple priorities while maintaining clear communication and a positive attitude.

This role is approximately 80% customer service and operational support
, with 20% dedicated to supporting local accounts
, including coordinating or delivering samples and assisting with showroom needs when necessary.

• Customer Service & Order Management:
  Process and enter customer orders using the company’s ERP system (Odoo) in a timely, accurate, and efficient manner.
• Receive and respond to customer inquiries via phone and email regarding orders, product availability, pricing, and shipping.
• Provide freight quotes when needed and coordinate with logistics and warehouse teams to ensure timely order fulfillment.
• Assist with stock checks, product availability, and order status updates.
• Provide ongoing support to showroom partners and customers by phone, email, and other communication channels to ensure an excellent customer experience.
• Resolve customer service issues and provide follow-up on backorders, invoices, and order adjustments when necessary.
• Communicate order changes, cancellations, or issues to the sales team and warehouse to ensure smooth order processing.
• Maintain clear, accurate records in the company’s systems.
• Stay up to date on product availability, discontinued items, backorders, and supply updates to ensure proper communication with customers.
• Assist with accounting-related tasks, including collecting payments from customers through Odoo and supporting accounting reconciliation when needed, following Altea Ceramics’ accounting policies.

• Prepare sample orders for showroom partners and customers, ensuring they are shipped or delivered accurately and on time.
• Occasionally visit local showroom partners to drop off samples or assist with product needs.
• Support the sales team in maintaining strong relationships with local accounts.
• Communicate feedback from showroom partners and customers to the internal team.
• Assist with showroom support needs, customer events, or partner requests when required.

• 2–4 years of experience in customer service, sales support, administrative, or accounting support roles.
• Strong communication and interpersonal skills.
• Excellent organizational and time management abilities.
• Ability to multitask and prioritize in a fast-paced environment.
• Professional, solution-oriented mindset.
• Highly detail-oriented with a strong sense of ownership and follow-through.
• Ability to work independently, identify problems, and take initiative to resolve them.
• Strong computer skills and ability to work within ERP or CRM systems (Odoo experience is a plus).
• Effective communication skills in English. Spanish is a plus.

• Must have a valid driver’s license and reliable vehicle for occasional local account visits and sample deliveries.

• Ability to lift and move sample boxes when preparing shipments.

• Interest in design, architecture, or building materials is a plus.

This position reports directly to the Director of Operations. As a growing company, flexibility and teamwork are essential. Team members are expected to support the distribution center and broader operations team as needed to ensure smooth day-to-day operations and an excellent experience for our partners.

While performing the duties of this job, the employee is frequently exposed to a warehouse environment and moving vehicles. The noise level in the work environment is typically moderate to noisy.

Physical Work – Ability to exert up to 65 pounds of force occasionally, and/or 20-30 pounds of force frequently, and/or…