Financial Services Specialist- Police Fiscal Affairs

Financial Services Specialist
- Police Fiscal Affairs Job Description

Posted Thursday, February 12, 2026 at 7:00 AM

DEPARTMENT/DIVISION:
Police Department

REPORTS TO:

Business Services Manager

SUMMARY: Responsible for performing specialized, paraprofessional work related to processing financial transactions, vendor and franchise fee management, payroll, timekeeping, scheduling, and managing other financial software systems. Work is performed with limited supervision.

• Prepares, receives, and processes a variety of specialized transactions, billings, forms, invoices, notices, special service orders, billing calendars, insufficient fund checks, and/or other financial information in assigned area of responsibility; researches and resolves discrepancies and/or erroneous information.
• Verifies, monitors, analyzes, and reconciles financial information for an assigned area. Researches and resolves incomplete or inaccurate information. Produces journal entries for the purpose of classifying expenses, revenues, assets, and/or liabilities.
• Creates, reviews, analyzes, interprets, and maintains a variety of records, lists, systems, and logs.
• Prepares, compiles, reviews, tracks, and monitors a variety of information, reports, and documents for internal and external use and ordinance and legal compliance, ensuring proper signatures, budget codes, deductions, totals, disbursements, and/or related information.
• Assists customers, vendors, and employees with requests for information over the phone and in person; researches and resolves discrepancies and/or erroneous data.
• Prepares, updates, and maintains a variety of financial software including payroll, accounts payable, permitting, and collections.
• Assists Information Technology in designing changes to and testing software and other system applications.
• Prepares and maintains a variety of reports and/or statistical data with information obtained from databases and/or spreadsheets.
• Performs other duties as assigned.

Police (Finance)

• Performs a variety of specialized financial activities in support of the Police Department, including facilitating, coordinating, and supervising the administrative, budgetary, asset and inventory management functions
• Budget management and development, purchasing and payment of invoices utilizing the City of Carrollton’s Financial systems, as well as adherence to the Police Department’s required internal financial processes
• Maintain the Police Department’s vendor contract information
• Compiles, reviews and monitors internal/external financial documents and information to ensure financial compliance of proper signatures, budget codes, deductions, totals, disbursements, and related accounts payable information and tasks
• Assists the Police Executive Team, employees, and vendors in person and via phone with processing financial transactions, research, analysis and reconciliation of financial data
• Research and resolve financial discrepancies and/or erroneous data and maintain accurate Police financial traceability records in various media formats
• Responsible for the Police Department’s maintenance, retention, and destruction of all financial and associated administrative records per the Retention Schedule for Records of Public Safety Agencies and Records Common to All Local Governments
• Provide support to other administrative staff by performing related financial and inventory activities
• Obtaining Texas Notary Commission after 6 months

• Knowledge of principles and practices in assigned area of responsibility
• Knowledge of ordinances and state statues that applied to areas of responsibility
• Skilled in reviewing financial forms and paperwork for completeness and accuracy
• Skilled in performing business mathematics calculations, algebra, geometry, and basic statistics
• Skill in large database administration
• Skilled in maintaining files and records
• Skilled in providing customer service
• Skilled in reading, interpreting, applying, and explaining rules, regulations, policies, and procedures
• Skilled in gathering and analyzing information and making recommendations based on findings and in…