Purchasing Contract Specialist

Job Title

Purchasing Contract Specialist – Wage/Hour Exempt

Reports to: Director – Purchasing

Pay Grade: AP 1 – 226 Days

Department/School: Purchasing

Date Revised: February 17, 2026

Oversee Bond Construction, Student Nutrition, and E‑rate procurement. Oversee District procurement contracts and compliance. Follow established District criteria, Federal guidelines, and State purchasing rules for competitive procurement, informal quotations, and negotiations.

Education/Certification

• Bachelor's Degree from an accredited university (U.S.A. equivalency) in a related field, or equivalent work experience; required
• TASBO Certification or substantially similar certification with a concentration on procurement; preferred

Special Knowledge/Skills

• Knowledge of procedures for purchasing supplies and equipment
• Ability to work with numbers accurately and rapidly
• Knowledge of formal procurement procedures
• Ability to write clear procurement specifications, test materials, and evaluations, and analyze vendor bids
• Ability to moderate evaluation processes for all procurement and professional services solicitations related to construction procurement
• Proficient in keyboarding and file maintenance
• Ability to effectively work with vendor representatives
• Effective organizational, communication, and interpersonal skills
• Knowledge of the principles, procedures, and legal requirements of school district procurement, contract management, and regulations of public purchasing for school districts (Texas school districts preferred), including federal, state, county, and city laws as applicable
• Ability to communicate with other departments, schools, employees, and local businesses regarding District purchasing procedures and guidelines
• Capacity to solve practical problems and handle a variety of concrete variables in situations where only limited standardization exists
• Computer skills:
  Microsoft Windows, Microsoft Office, Adobe Acrobat, and Frontline Education Finance ERP systems (TEAMS)
• Task‑oriented self‑starter with a high degree of accuracy
• Organizational, planning, problem solving/investigative skills, along with strategic planning skills
• Ability to assist in strategic planning and situational analysis
• Initiative to successfully manage multiple projects, prioritize tasks, and assignments simultaneously; high flexibility required

Preferred Experience

• Five (5) years of general office experience with public contact
• Three (3) years of related experience in either an institutional/government or a school district purchasing environment
• Knowledge of school district organizations, operations, procurement, legal requirements, and administrative policies
• Familiarity with the principles, procedures, and requirements of financial accounting and AIA contracts