Accounting Clerk

Under general direction, performs clerical accounting duties; reviews and enters data, processes transactions, and provides customer services.

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job‑related duties other than those contained in this document and may be required to have specific job‑related knowledge and skills.

• Processes accounts payable and other disbursements; maintains various ledgers, registers and journals.
• Processes payroll transactions; enters data into system; scans checks, packages checks for department delivery and disbursement.
• Enters journal entry data into computerized accounting program; inputs and retrieves information from multiple subsystems and databases.
• Processes P cards; codes account numbers on invoices, approves invoices in system, runs edit sheets.
• Compiles and prepares statistics, memorandums and reports from multiple financial systems and databases.
• Maintains petty cash fund; issues refunds as required; reconciles funds.
• Provides customer services; responds to requests for information, and attempts to resolve them by researching files and records within the scope of authority; updates, retrieves and releases information according to procedures; refers matters requiring policy interpretation to supervisor for resolution.
• Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
• Prepares reports, correspondence and a variety of written materials; prepares and maintains accurate records and documentation of activities.
• Uses standard office equipment, including a computer, in the course of the work.
• Demonstrates courteous and cooperative behavior when interacting with the public and City staff; acts in a manner that promotes a harmonious and effective workplace environment.
• Maintains absolute confidentiality of work‑related issues, records and City information.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Equivalent to a High School education or GED; AND one (1) year of clerical experience; OR an equivalent combination of education, training and experience as determined by Human Resources.

• None

Knowledge of:

• Basic principles of accounting and bookkeeping.
• Applicable policies, procedures and regulations covering specific areas of assignment.
• Specialized City accounting software applications.
• Principles of record keeping and records management.
• Personal computers utilizing standard and specialized software applications.
• Standard office practices and procedures, including filing and the operation of standard office equipment.
• Communicating effectively in oral and written forms.
• Techniques for dealing with a variety of individuals from various socio‑economic, ethnic and cultural backgrounds, in person and over the telephone.

Skill in:

• Reviewing and verifying the accuracy of accounting and transaction data and reports.
• Maintaining accurate accounting records, and identifying and reconciling errors.
• Performing mathematical calculations with skill and accuracy.
• Entering numerical data into a computer system with speed and accuracy.
• Developing effective work teams and motivating individuals to meet goals and objectives and provide services in the most cost effective and efficient manner.
• Establishing and maintaining effective work relationships with staff, coworkers, contractors and the public.

Under General Supervision - Incumbents at this level are given assignments and objectives that are governed by specifically outlined work methods and a sequence of steps, which are explained in general terms. The responsibility for achieving the work objectives, however, rests with a superior. Immediate supervision is not consistent, but checks are integrated into work processes and/or reviews are…