Sheriff Support Specialist

Position: Sheriff Support Specialist - Hourly
Description

This is a FLSA non-exempt, part-time position, not to exceed 1039 work hours in any fiscal year located at the Carson City Sheriff's Office.

Under general supervision, responsible for assisting customers with the completion of civil paperwork, fingerprints, concealed weapons permits, temporary protective orders, stalking and harrasment orders, work permits, eviction notices and other law enforcement programs. Assignments may be in either the Civil Division or the Detention Facility. Employees assigned to the Detention Facility may be required to work varied shifts including nights/swing shift, weekends, and holidays.

This recruitment will remain open until recruitment needs are satisfied. Individuals are encouraged to apply immediately, as hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Examples of Duties

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

* Deals with visitors and callers who may have significant problems or require specialized services or in situations where relations are often confrontational or strained; determines the nature of the visit or the problem and explains detailed policies, procedures and regulations.

* Post and apply garnishment service fees; case service and send out for service; create proofs of service; post and apply garnishment payments; record interrogatories and forward to initiator.

* Assist with public records and bodycam requests; assist with redaction and dissemination of the requested records to the public.

* Collect appropriate fees and fines and record in system.

* Process registration, concealed weapons permits, work cards and fingerprinting.

* Collect appropriate fees, process and enter: evictions, temporary protection orders, stalking and harassment orders, subpoenas and related legal documentation.

* Stamp, date and mail jury summons.

* Arrange extraditions for fugitives from justice and prisoner transports.

* Review reports for accuracy, recognize errors and request corrections as appropriate; forward reports to appropriate jurisdictions/departments.

* Research criminal history data; compile information and forward to requesting jurisdiction/department.

* Supervises and coordinates activities of assigned volunteer staff.

* Process orders to seal records as issued by the Court; verify that information on order matches records; seal all internal records; complete required paperwork and forward to appropriate jurisdiction/department.

* Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a team.

* Prepares reports, correspondence and a variety of written materials; prepares and maintains accurate records and documentation of activities.

* Uses standard office equipment, including a computer, in the course of the work.

* Demonstrates courteous and cooperative behavior when interacting with the public and City staff; acts in a manner that promotes a harmonious and effective workplace environment.

Additional Functions When Assigned to Detention Facility:

* Assists Sheriff's Deputies with the booking and release process

* Assists Sheriff's Deputies in manning Detention Facility control room, facility security and critical tasks in conjunction with both civilian and sworn staff members

* Employees assigned to the Detention Facility may be required to work varied shifts including nights/swing shift, weekends, and holidays.

* Conduct standardized interviews and make recommendations in pre-trial release investigations.

Typical Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

Equivalent to a High School Diploma or GED AND two (2) years of administrative support experience; OR an equivalent combination of education, training and experience as determined by Human Resources.

REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:

* Valid driver's license.

Required Knowledge and Skills

Knowledge of:

* Policies and procedures of the Sheriff's Office.

* Use of specified computer applications involving word processing, data entry and/or standard report generation.

* Record keeping practices and techniques.

* Use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats.

* Business arithmetic.

* Applicable regulations, policies and statutes.

* Office administrative practices and procedures.

* Business letter writing and the standard format procedures.

* Correct…