Alternative Sentencing Specialist

Description

This is a non-exempt, part-time hourly position (maximum 1,039 hours per fiscal year). The role involves placing non-violent offenders on probation, assigning community service, processing court orders, and performing related office duties under general supervision.

Recruitment will remain open until the position is filled. Applicants are encouraged to apply promptly.

• Enter reports from counseling agencies into the tracking system; refer information to judges as required.
• Process defendants released from jail on bail or pre-trial supervision; conduct intake duties and update personal information and conditions of release.
• Check in probationers during their reporting period, review case information to monitor compliance, and schedule court dates for probation extension when required.
• Process mental health defendants after court appearances; update pertinent information.
• Record, update, and provide community service obligations as mandated by courts.
• Answer inquiries, provide information, and resolve complaints from clients, the public, or City employees regarding the function and activities of the work unit.
• Place court-selected offenders to community service and other conditions as instructed by the courts.
• Collect operational and statistical data, maintain records, and prepare special and periodic reports.
• Conduct probationer orientation and review conditions for individuals placed under the department’s supervision.
• Perform office financial accounting, auditing, and record keeping as required.
• Implement color-coded drug testing.
• Respond to and resolve difficult and sensitive citizen inquiries and complaints.
• Establish and maintain office and case files; research and compile information; close and purge files according to established procedures.
• Contribute to the overall quality of the unit’s service provision by developing and coordinating work teams and recommending and implementing improved policies and procedures.
• Demonstrate courteous and cooperative behavior when interacting with the public, other agencies, and City staff; act in a manner that promotes a harmonious and effective workplace environment.

To perform this job successfully, applicants must demonstrate the following:

• Critical thinking, communication, argumentation, negotiation, and styling of language.
• Attention to detail, high standards, collaborative teamwork, and organizational skills.
• High levels of self-motivation, dedication, thoroughness, and discretion.
• Exceptional teamwork and problem-solving abilities.

High School Diploma or GED and two (2) years of experience providing office assistance in a court or legal office environment; or an equivalent combination of education, training, and experience as determined by Human Resources.

• Valid Driver’s License.

• Policies and procedures of the department to which assigned.
• Use of specified computer applications involving the design and management of databases or spreadsheet files, the development of special report formats, and parallel systems programs.
• Business arithmetic; applicable regulations, policies, and statutes.
• Office administrative practices and procedures.
• Business letter writing and standard formatting for typed materials.
• Record-keeping principles and practices.
• Collection and analysis of drug testing data.
• Proper business English, including spelling, grammar, and punctuation.
• Techniques for dealing with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds, in person and over the telephone.

• Performing technical, specialized, complex, difficult, or technical office support work.
• Reviewing legal documents for completeness and accuracy.
• Maintaining accurate compliance records and preparing accurate and timely reports.
• Reading, interpreting, and explaining rules, policies, and procedures.
• Composing correspondence independently or from brief instructions.
• Compiling and summarizing information and preparing periodic or special reports.
• Using initiative and independent judgment within established procedural guidelines.
• Organizi…