Office Specialist

This is a full-time, FLSA non-exempt position Health and Human Services located in Carson City, NV. Under general supervision, provides technical, complex or specialized office support to various City departments.

• Employer-Paid PERS: $20.5362 - $28.7506 hourly / $42,715.40 - $59,801.30 annually
• Employee/Employer-Paid PERS: $24.7745 - $34.6843 hourly / $51,530.96 - $72,143.24 annually

The position is covered by the Carson City Employees Association. The collective bargaining agreement outlines the generous benefits offered to Carson City employees.

• Performs complex technical and/or specialized office support work, which requires the exercise of independent judgment, the application of technical skills and a knowledge of detailed or specialized activities related to the department to which assigned.
• Uses a computer to develop and manage databases and/or spreadsheet files and to develop special report formats.
• Reviews and reconciles varied reports and journals and budget, payroll or related financial or business data.
• Maintains varied subsidiary ledgers, auditing and reconciling reports and information and posting data as required; may generate general ledger entries.
• Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic or statistical calculations.
• Conducts specific projects related to the department or office to which assigned; may obtain and/or provide information from other organizations, summarize such information and prepare recommendations.
• Provides information to the public or to City staff that requires the use of judgment and the interpretation of policies, rules or procedures.
• Arranges meetings by notifying attendees, reserving rooms and making lodging and/or meal arrangements.
• Organizes, maintains and purges various departmental files.
• Prepares and types correspondence, reports, forms, contracts and specialized documents from drafts, notes, dictated tapes, or brief instructions; may provide secretarial support on a relief basis.
• Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.
• May train others in work procedures or direct the work of others on a project or relief basis.
• Enter and retrieves data and prepares reports using a computer; reviews such reports for accuracy and makes corrections as required; operates standard office equipment.
• Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
• Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; provides information which requires the use of judgment and interpretation of policies, rules and procedures.
• May perform technical support work related to the department to which assigned.
• Maintains accurate records and files; assists in the maintenance of official City records; compiles information and prepares special and periodic reports related to the work performed.
• Uses standard office equipment, including a computer, in the course of the work.
• Demonstrates courteous and cooperative behavior when interacting with the public and City staff; acts in a manner that promotes a harmonious and effective workplace environment.

Equivalent to a High School Diploma or GED; AND two (2) years of clerical experience; OR an equivalent combination of education, training and experience as determined by Human Resources.

• None

• Policies and procedures of the department to which assigned.
• Use of specified computer applications involving word processing, data entry and/or standard report generation.
• Financial record keeping and bookkeeping practices and techniques.
• Use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats.
• Business arithmetic; applicable regulations, policies and statutes.
• Office administrative practices and procedures.
• Business letter writing and the standard format for typed materials.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar and punctuation.
• Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone.

• Performing technical, specialized, complex, difficult or technical office support work.
• Reviewing financial documents for completeness and accuracy.
• Reviewing, posting, balancing and reconciling financial records.
• Maintaining accurate financial records and preparing accurate and timely reports.
• Reading, interpreting and explaining rules, policies and procedures.
• Analyzing and resolving varied office administrative problems.
• Organizing,…