Deputy Recorder

Recorder

Under general supervision, reviews, records, preserves, maintains and protects the integrity of all recorded documents. The Recorders office is the "Keeper of the Records" with recorded documents dating back to the 1800's.

The class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Performs specialized office work in accordance with State regulations, office policies and procedures.
• Examines various legal documents for sufficiency, completeness and adherence to laws and applicable Nevada Revised Statues.
• Records all incoming documents submitted over the counter or through mail and E-recordings.
• Maintains updated monthly reports on various functions within the Clerk/Recorder's Office.
• Completes daily cash deposits and maintains strict cash handling procedures.
• Transmits weekly FTP's. Bills accounts monthly along with reconciling the accounts.
• Responsible for maintaining a clean work environment.
• Verify accuracy of Official & Old Ormsby County records.
• Organizes own work, sets priorities, and ensures that critical deadlines are met.
• Contributes to the efficiency and effectiveness of the Clerk/Recorder's Office by acting as a team player, communicating, offering suggestions, and directing or participating as a cohesive active member of the team.
• Performs a variety of general office support work including indexing of all recorded documents, filing, answering telephone inquiries, typing correspondence, opening, handling, and distributing mail.
• Maintains accurate records and files; assists in the maintenance of Official City records.
• Demonstrates courteous and cooperative behavior when interacting with the public and City staff; acts in a manner that promotes a harmonious and effective workplace environment.
• Processing of office invoices

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Knowledge of:

• Computer applications such as Winscape, Landmark, Microsoft Suite and Enterprise ERP Software (Tyler/Munis).
• Business arithmetic.
• Standard office practices and procedures, including filing and the operation of standard office equipment.
• Codes, policies and procedures regarding the recordation of legal documents.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar and punctuation.
• Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone.

Skill in:

• Making accurate arithmetic calculations.
• Reviewing detailed documents for completeness, accuracy and compliance with regulations.
• Interpreting, applying and explaining applicable codes and regulations.
• Reading, interpreting and explaining rules, policies and procedures.
• Maintaining accurate records and files.
• Preparing clear and concise reports, correspondence and other written materials.
• Working without close supervision in standard work situations.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities; typing skills.

Education and Experience:

Equivalent to a High School Diploma or GED AND two (2) years of related administrative experience; OR an equivalent combination of education, training and experience as determined by Human Resources.

REQUIRED CERTIFICATIONS, LICENSES, AND REGISTRATION: All required licenses and certificates must be maintained in active status without suspension or revocation throughout employment.

• None

SUPERVISION RECEIVED AND EXERCISED: Under General Supervision - Incumbents at this level are given assignments and objectives that are governed by specifically outlined work methods and a sequence of steps, which are explained in general terms. The responsibility for achieving…