Purchasing Officer 1

Purchasing Officer 1

This position is in the Department of Administration's Purchasing Division in Carson City and follows a standard in-office work schedule, Monday through Friday. The Purchasing Officer 1 is responsible for agency commodity procurements over $50,000 and procurement services on projects with a value of over $100,000. Key duties include planning, organizing, and writing requests for proposals, training evaluators, facilitating evaluations, and processing awards, coordinating negotiations, and preparing contracts.

In addition, this position also conducts solicitations, awards, and manages statewide contracts for State and local government agencies. The role requires experience with Electronic Procurement and Enterprise Resource Planning Systems as well as proficiency with Microsoft Office products. Consistent with the Department of Administration's mission to provide exceptional customer service, this position requires strong customer service skills and the ability to work cooperatively and professionally with internal and external stakeholders.

Under general direction, Purchasing Officers work either within the State's Purchasing Division or within the Purchasing Divisions of the Nevada System of Higher Education (NSHE) and develop, evaluate, monitor and mediate procurement of goods and services contracts to ensure consistency, uniformity and cost-effectiveness in obtaining services for State agencies in accordance with applicable State and federal laws, regulations, and applicable policies and principles of sound fiscal management.

Bachelor's degree from an accredited college or university in a business-related field and two years of professional experience in procurement, project management related to procurement or related field requiring analysis of technical information, preparation of written documents and contract administration; OR one year of experience as a Buyer III in Nevada State service; OR an equivalent combination of education and experience as described above.

Interview user agency staff and administrators to obtain information concerning the type, scope, timelines and technical aspects of the goods and services to be procured; develop project-specific definitions, geographic areas, projected changes in regulation or law, products and deliverables, and clearly defined expectations of the procuring agency.

Plan, organize and write requests for proposals, and other types of solicitations, for publication and distribution to potential vendors; establish timelines for solicitation; develop categories and weights of criteria upon which proposals are evaluated; recruit and train evaluation committee members regarding legal requirements, the evaluation criteria and process, and the expectations identified in the proposal.

Open proposals at the specified date, time and place; coordinate and participate in the evaluation of proposals for technical compliance and cost comparison; negotiate with finalists on deliverables, costs and other items to secure the highest quality of service and the best value for the State; request additional information and/or demonstrations as appropriate.

Coordinate negotiations between the user agency, the Attorney General's Office or delegated legal counsel, Risk Management and the vendor; resolve issues concerning the terms and conditions, warranties, legal requirements, payment schedules, appeal processes for disputes, determination of when a process is complete and other issues which may arise; after the vendor is selected, write the contract for execution by the user agency.

Ensure potential vendors are treated fairly and equitably and the procurement of services for the State is conducted in accordance with all applicable laws, regulations, policies and administrative directives. Manage strategic relationships to drive innovation and continuous improvement.

Communicate with user agency directors, administrators and senior staff, potential and selected vendors, risk management staff, deputy attorneys general and others to identify and resolve complex issues, negotiate contracts, and provide and obtain technical information.

Operate office machines including a personal computer to design and produce graphs, charts, spreadsheets, reports, requests for proposal and other documents related to the procurement of services process.

Perform related duties as assigned.

Working knowledge of: oral and written communication skills; computer equipment including word processing, database and spreadsheets. General knowledge of: procurement processes including the formal request for proposal process; laws, regulations and legal requirements related to procurement; criteria used to draft and evaluate proposals; contract issues such as preparation of an offer and completion of acceptance documents. Skill in: making accurate mathematical computations.

Ability to: establish and maintain effective working relationships with others; research and analyze information; understand…