Human Resources Generalist

PRIMARY FUNCTION

The Human Resources Assistant provides administrative and operational support for the Human Resources department. This position is responsible for maintaining accurate employee records, supporting payroll and timekeeping processes, administrating paid time off records, maintaining performance review documentation, and assisting with employee benefits and other HR programs.

The ideal candidate is highly organized, dependable, discreet, and interested in developing a long-term career in Human Resources. This position provides an opportunity to gain broad HR experience and develop the knowledge and skills necessary for future advancement into an HR Generalist or HR management role.

• Process payroll accurately and timely in accordance with established payroll schedules.
• Review employee timekeeping records for completeness and accuracy.
• Follow up with employees and supervisors regarding missing punches, timecard corrections, leave entries, and required approvals.
• Enter and maintain payroll-related employee changes, including pay rates, deductions, benefit elections, and other authorized updates.
• Maintain payroll reports and supporting documentation.
• Assist with researching and resolving payroll discrepancies.
• Maintain the confidentiality of employee payroll and compensation information.

• Calculate, review, and process monthly paid time off accruals.
• Maintain accurate PTO, sick leave, floating holiday, and other applicable leave balances.
• Research and correct discrepancies in employee leave records.
• Maintain documentation related to employee leaves of absence, short-term disability, long-term disability, and other approved leave programs.
• Ensure employees do not accrue paid leave during periods in which accruals are suspended under company policy.
• Provide employees and managers with accurate leave balance information when requested.

• Maintain employee performance review records and supporting documentation.
• Track upcoming and overdue performance reviews.
• Notify managers of approaching review deadlines and follow up regarding outstanding reviews.
• Verify completed performance review forms for required signatures and documentation.
• File completed performance reviews in the appropriate employee records.
• Maintain performance review tracking reports and assist with periodic reporting.

• Create and maintain accurate personnel, payroll, benefits, training, and other employee files.
• File employee records promptly and in accordance with company recordkeeping practices.
• Maintain electronic and paper employee records, ensuring documents are complete, organized, and easily retrievable.
• Process employee status changes, transfers, promotions, compensation changes, and terminations after receiving appropriate authorization.
• Maintain current employee contact, emergency contact, tax, direct deposit, and other employment information.
• Assist with periodic audits of employee files and HR records.
• Maintain records in accordance with company retention requirements and applicable laws.
• Protect confidential, sensitive, and proprietary employee information at all times.

• Assist with employee benefit enrollments, changes, and terminations.
• Maintain benefit election forms and supporting documentation.
• Assist employees with routine benefit questions and direct more complex matters to the Human Resources Manager or appropriate provider.
• Maintain retirement plan census information and other required records.
• Assist with benefit reconciliation, eligibility reviews, and reporting.
• Support annual open enrollment activities.
• Coordinate with benefit carriers and vendors as directed.

• Prepare and process quarterly Modified Business Tax reporting and payment information.
• Maintain documentation supporting quarterly MBT filings.
• Assist with recurring federal, state, and company reporting requirements.
• Prepare routine HR reports, spreadsheets, reconciliations, and tracking logs.
• Maintain calendars and reminders for payroll, tax, benefit, performance review, and compliance deadlines.

• Assist with posting open positions and maintaining applicant records.
• Schedule interviews and communicate interview information to candidates and hiring managers.
• Prepare new-hire paperwork and onboarding materials.
• Assist with new-hire orientation and ensure required forms are completed.
• Verify that onboarding documentation is complete and properly filed.
• Assist with background checks, employment verifications, and other pre-employment processes as directed.

• Respond to routine employee questions regarding payroll, timekeeping, PTO, benefits, policies, and HR procedures.
• Provide employees with appropriate forms, instructions, and general HR information.
• Refer sensitive, complex, or employee-relations matters to the Human Resources…