Administrative Services Officer

Overview

This recruitment is for an Administrative Services Officer 1 (ASO1) for the Indigent Defense Department. This position will provide direction to the agency's fiscal staff and oversee the agency's fiscal operations. Duties will include preparation and maintenance of comprehensive records related to budget, accounting, and fiscal operations. The ASO1 will oversee the review and maintenance of records of attorney claims for fees, and review attorney claims for fees for compliance with Departmental guidelines, policies, and procedures.

• Provide direction to the agency’s fiscal staff and oversee the agency’s fiscal operations, including preparation and maintenance of comprehensive records related to budget, accounting, and fiscal operations.
• Oversee the review and maintenance of records of attorney claims for fees and review attorney claims for fees for compliance with Departmental guidelines, policies, and procedures.
• Function as a business manager for the department, large division, or major program area with responsibility for accounting, budgeting, and fiscal management. Plan, organize, coordinate, and supervise work across multiple business functions (e.g., purchasing and warehouse operations; contracts and leases; human resources; Information Technology; facilities management and construction; and related services).
• Formulate, develop, and monitor comprehensive agency and/or program budgets; research and compile information regarding proposed purchases, expenditures, and contracts; prepare and present oral and written justifications for budget proposals; compare expenditures against spending authority; approve transactions; develop revenue and expenditure forecasts by analyzing historical fiscal data and trends and assessing program needs.
• Plan, organize, and oversee agency/program accounting functions; develop and implement policies and procedures related to the collection and disbursement of funds; establish and monitor internal control procedures and reporting processes; oversee the development and enhancement of automated systems used to maintain records and generate reports; prepare, review, and distribute financial reports to management and external agencies; assist internal and external auditors by providing requested information.
• Work collaboratively with representatives of other State agencies, federal and local jurisdictions, regulatory agencies, vendors, contractors, and others in the community to coordinate activities, provide and obtain information, resolve problems, and represent the interests of management.
• Analyze and resolve operating and fiscal management problems; prepare, review, and evaluate materials including financial reports, budget status reports, contracts, leases and other documents to identify problems and trends, develop solutions, and advise management on alternatives; research and interpret documentation to determine applicable precedents, regulations and/or administrative guidelines.
• Oversee activities related to budget, fiscal management, and other assigned areas to ensure compliance with applicable laws, regulations, policies, administrative guidelines, and standards.
• Oversee the preparation and maintenance of comprehensive records related to budget, accounting, fiscal management and other areas of responsibility; develop retention schedules and policies in accordance with legal requirements and state regulations.
• Identify, plan, and coordinate capital improvement projects; develop project specifications; evaluate bids; present and defend project proposals and status reports; and monitor construction and repair activities.
• Plan, organize, and manage programs and activities in assigned areas of responsibility; develop and implement goals and objectives; review and evaluate outcomes and results; assess program effectiveness and propose enhancements to improve efficiency and effectiveness; develop innovative solutions to operational problems; train, supervise, and evaluate the performance of other personnel as assigned.
• Perform related duties as assigned.

Bachelor s degree from an accredited college or university in business…