Inventory Specialist

PURPOSE The Inventory Specialist is responsible for maintaining accurate, real-time inventory records across finished goods, raw materials, and packaging at Stellar Snacks. This role posts finished good production, performs recurring cycle counts, and operates a forklift to receive, move, and stage product, ensuring inventory accuracy supports uninterrupted production and on-time shipping.

SCOPEThe Inventory Specialist reports directly to the Inventory Supervisor and works closely with Production Supervisors, the Warehouse team, Shipping & Receiving, Quality, and Purchasing. This role is a key contributor to inventory accuracy, on-time order fulfillment, and the overall efficiency of warehouse operations.

DUTIES & RESPONSIBILITIES Finished Goods Production Posting Post finished goods production transactions daily and accurately in Net Suite (or company ERP system)
Reconcile production output against production schedules, batch records, and bills of materials (BOMs)
Verify lot numbers, quantities, and production dates before finished goods are entered into inventory

Label, palletize, and stage finished goods for warehouse storage or outbound shipment

Coordinate with Production Supervisors to identify and resolve discrepancies between reported and actual production output

Cycle Counting & Inventory Accuracy Perform scheduled monthly cycle counts of finished goods, raw materials, and packaging inventory

Investigate and resolve count discrepancies, adjusting inventory records with proper documentation and approval

Maintain accurate, up-to-date inventory records in Net Suite and supporting Excel trackers

Support annual physical inventory counts and audits

Identify and report slow-moving, obsolete, expired, or damaged inventory to the Inventory Manager Material Handling & Forklift Operation Safely operate a forklift (sit-down and/or stand-up) to load, unload, and move pallets of raw materials, packaging, and finished goods

Maintain a valid forklift certification and follow all safe operating practices at all times

Load outbound trucks and unload incoming raw material and packaging deliveries

Organize and maintain warehouse storage locations, ensuring proper stock rotation (FIFO/FEFO)
Perform and document daily forklift safety inspections; report equipment issues promptly

Inventory & Data Management Maintain accurate, real-time inventory data in Net Suite and Microsoft Excel Generate and review inventory reports to identify trends, shortages, or recurring discrepancies

Support reconciliation between physical counts and system records

Process receiving transactions, transfers, and inventory adjustments in the system

Maintain organized, audit-ready documentation for all inventory transactions

Safety & GMP Compliance Follow all safety policies, PPE requirements, and forklift safety protocols without exception

Perform all work in accordance with Stellar Snacks' food safety standards, GMPs, and allergen control procedures

Maintain a clean, organized, and safe warehouse environment

Report all safety hazards, near-misses, and incidents to the Inventory Manager immediately

Complete all required safety and food safety training

Team & Communication Communicate clearly with Production, Shipping & Receiving, and Warehouse teams regarding inventory status and product availability

Participate in shift handoff briefings to ensure continuity of open inventory items across shifts

Support and train other warehouse team members on inventory processes as needed

Demonstrate a strong sense of ownership, accuracy, and a flexible, solutions-oriented attitude

All other duties as assigned QUALIFICATIONS & EDUCATION REQUIREMENTS Education

High school diploma or GED required

Experience & Skills Must be 18 years of age or older1-2+ years of…