Administrative Secretary
Job in
Carson, Los Angeles County, California, 90749, USA
Listing for:
City of Carson
Full Time
position
Listed on 2026-07-03
Job specializations:
-
Administrative/Clerical
Clerical, Office Administrator/ Coordinator, Administrative Management
Salary/Wage Range or Industry Benchmark: 45000 - 65000 USD Yearly
USD
45000.00
65000.00
YEAR
Job Description & How to Apply Below
The City of Carson is now accepting applications for the position of Administrative Secretary. Applications will be accepted starting June 18, 2026, through July 3, 2026 at 11:59 p.m.
Job Summary Under the direction of a General Manager, the Administrative Secretary performs specialized, complex, and confidential secretarial and administrative duties. The Administrative Secretary is the primary liaison between the General Manager, City Manager, elected officials, managers, supervisors, clerical staff, outside agencies and the general public. They may organize and monitor the work of clerical staff.
Vacancy Information
One (1) full‑time vacancy (FLSA: Non‑Exempt) with a 4/10 schedule. Working Monday through Thursday from 7:00 a.m. to 6:00 p.m. (including a 1‑hour unpaid lunch break). Work hours and/or schedule may be adjusted based on operational needs. No remote or hybrid options are offered.
Responsibilities
Provides administrative/secretarial support, relieving the General Manager of administrative or clerical details.Coordinates communications and correspondence between General Manager and work group’s staff, including issues of a confidential nature.Independently composes difficult correspondence on a variety of matters, which can include material of a confidential nature, from shorthand notes, rough drafts, transcription machine tapes or verbal instructions.Prepares city documents including, but not limited to, personnel action forms, performance evaluations, requisitions and legally required notices.Reviews and edits documents prepared by work group’s staff for accuracy and General Manager’s signature.Assists in gathering and compiling information for budget preparation; may monitor budget expenditures.Prepares administrative reports and memoranda; develops office forms and report formats.May train, provide work direction, and supervise clerical support staff; may assign and review work to assure timely and efficient completion of office work.Receives, screens, and interviews callers on behalf of the General Manager, both in person and on the telephone; evaluates and responds to requests, complaints/concerns; forwards requests, complaints/concerns to appropriate staff for attention; follows up to ensure prompt response or action.Provides information and assistance to work group’s managers, supervisors, and clerical staff, other city departments, outside agencies and the public.Interprets, explains, and applies city laws and guidelines, policies, programs, rules, requirements and procedures.May prepare and distribute meeting notices, agenda, and agenda items; may attend meetings and conferences to record proceedings or receive information; may prepare and distribute action minutes.Opens and reviews incoming mail and documents for General Manager’s signature; notes pertinent information for General Manager’s consideration and action.Maintains a variety of confidential information, complex files and records.Maintains calendar for the General Manager; schedules meetings and appointments; makes travel and hotel arrangements.May process timesheets and surveys.Performs related duties as required.Ideal Candidate
- Identifies inefficiencies or recurring issues impacting staff or systems.
- Recognizes communication gaps or workflow bottlenecks.
- Recommends improvements to digital forms, departmental processes, or documentation.
- Tracks recurring technical complaints to help guide IT improvements.
- Helps streamline internal work processes through better organization, tools, or reporting.
Education and Experience High school diploma or GED and two (2) years of college‑level courses or equivalent, including or supplemented by secretarial training, and five (5) years of current full‑time, paid secretarial experience. Experience and/or education may be substituted on a year‑for‑year basis.
Knowledge of
- Applicable laws, codes, regulations, policies and procedures.
- Modern office practices, procedures and equipment.
- Record‑keeping techniques.
- Personal computer software and hardware.
- Telephone techniques and etiquette; customer service principles.
- City organization, operations, policies and objectives.
- Correct English usage,…
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