Administrative Coordinator

Job Description

We are seeking a dedicated Administrative to support our operations in the rental and construction industries. The ideal candidate will manage various administrative tasks, provide excellent customer service, and ensure smooth branch coordination.

Monday-Friday (Onsite)

Part-time 25-30 hours per week (it can convert into a full time/permanent employee)

Responsibilities

+ Write purchase orders and add to orders while supporting the dispatcher.

+ Assist the supervisor by managing administrative tasks.

+ Support storage operations on both sides of the branch.

+ Assist with branch coordination, including handling disputes and credits, with provided training.

+ Greet visitors, manage calls, and resolve customer issues.

+ Oversee delivery and returns, ensuring adherence to policies and procedures.

+ Prepare reports, manage emails, and communicate effectively with vendors and customers.

+ Track performance, identify issues, and implement improvements.

+ Ensure compliance with regulations, policies, and risk controls.

+ Order currency and maintain inventory levels.

+ Educate staff on policies and procedures.

Essential Skills

+ Proficiency in purchase order management, ERP systems, and data entry.

+

Experience with Microsoft Office, administrative support, and customer support.

+ Familiarity with SAP and Outlook.

Additional

Skills & Qualifications

+ AA Degree preferred or High School Diploma with a minimum of 3 years of experience.

+ Alternatively, an AA Degree with 1 year of experience.

+ 1 year of experience in an administrative or branch coordinator role.

+ Experience in the rental or construction industries.

+ Proficiency in SAP, Salesforce, and Excel.

Work Environment

The role is 100% on-site in an office setting located in trailers at our Carson location. You will work closely with branch and sales representatives in two main trailers on-site. The dress code is business casual with closed-toe shoes.

Job Type & Location

This is a Contract position based out of Carson, CA.

Pay and Benefits

The pay range for this position is $28.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability
- Health Spending Account (HSA) - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Carson,CA.

Final date to receive applications

This position is anticipated to close on Aug 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.