Administrative Assistant​/Front Desk Coordinator

DMF Lighting is a fast-growing leader in the lighting industry, always hard at work engineering what comes next. We have an exciting opportunity for an Administrative Assistant/Front Desk Coordinator to join our team.

• Pay range is $24-$28/hr
• Location:
  
  onsite in Carson, CA

We are looking for a motivated, personable, and detail-oriented individual to join our team as an Administrative Assistant / Front Desk Coordinator. As the first point of contact for everyone who calls or visits DMF, you will set the tone for the customer and visitor experience — covering the front desk, managing the main phone line, and helping keep the office running smoothly.

Beyond the front desk, you will support a variety of administrative tasks, assist with property management, and handle personal matters for the COO. This is an exciting opportunity for someone eager to kick-start their career in a dynamic, fast-paced, and collaborative environment.

• Greet customers, vendors, and guests warmly and professionally, and serve as the face of DMF at the front desk
• Answer, screen, and route incoming calls on the main phone line; take accurate messages and handle general inquiries
• Monitor the general company inbox and forward messages to the appropriate team member
• Manage visitor sign-in, and notify employees when their guests arrive, following all site safety and security procedures
• Receive, log, and distribute incoming mail, packages, and deliveries
• Keep the lobby, conference rooms, and common areas clean, organized, and presentable
• Reserve and prepare conference rooms for meetings, including setup, refreshments, and cleanup
• Monitor and order office, kitchen, and breakroom supplies, and coordinate with office vendors and service providers
• Support company meetings and events, including catering orders and on-site logistics

• Perform general clerical duties as assigned by the Manager of Executive Operations and COO
• Support special projects and assignments as directed
• Draft and edit simple correspondence and communications
• Manage administrative tasks such as expense tracking, data entry, and record-keeping

• Arrange travel accommodations for the COO, including flights, hotels, and transportation
• Handle personal matters with discretion and professionalism
• Run occasional personal and professional errands

• Assist with property management coordination, including scheduling repairs and inspections
• Assist with tenant inquiries and requests, including occasional visits to the properties
• Other duties as assigned

• Bachelor’s degree or equivalent; training in office or property administration is a plus
• Strong organizational skills with the ability to multitask and prioritize
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to work independently and collaboratively in a fast-paced environment
• Ability to maintain confidentiality and handle sensitive information with discretion
• Positive attitude, proactive mindset, and a willingness to take on new challenges
• Strong problem-solving abilities and attention to detail
• Access to a personal vehicle, a valid driver’s license with a clean driving record, and current auto insurance
• One or more years of reception, front desk, customer service, or administrative experience preferred
• Professional, friendly, customer-first demeanor with excellent phone and email etiquette