Administrative Assistant II

Job Opportunity

Duration: 3 months onsite contract

Work Hours:

9 am to 5:30 pm

• High School Education or equivalent preferred.
• Minimum of one to two years of administrative support experience preferred.
• Intermediate Microsoft Office skill level or better in Word, Excel, and PowerPoint.
• Internet search skills as relevant to the position and knowledgeable with using computer applications.
• Standard report generation; office administrative practices and procedures.
• Skilled with meeting critical deadlines and good time management skills preferred.
• Strong analytical, problem solving, basic research, and time management skills
• Requires very good verbal and written communication and listening skills.
• Ability to deal successfully with the public in person and over the telephone.
• Flexible and willing to assist with coverage in other departments during fluctuations in volume, vacation coverage or leave of absence coverage and as required by business need and management team
• Demonstrated ability to handle multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail preferred.
• Friendly and professional demeanor and initiative to seek improvements to processes preferred.
• Good organization, discretion and independent judgment skills and ability to understand policies and procedures preferred.

• Planning and coordinating meeting arrangements including travel and lodging.
• Calendar management of meetings and details for events and/or meetings for managers and/or for department.
• Making arrangements for presentation materials and equipment and ensuring all event arrangements are handled.
• Composing and producing documents, maintaining relevant databases and related records.
• Updating and maintaining departmental websites.
• Researching, analyzing and summarizing data for reports independently.
• Assisting with department budget, process expense reports, organize and maintain department filing systems and other records.
• Answering phones; route callers, take messages, respond to inquiries; greet visitors; request and provide routine information as well as handles walk-in inquiries.
• Communicating effectively, screening and prioritizing incoming calls.
• Ordering supplies and equipment; making requests for repairs and services; monitoring and updating inventory, budget and account records.
• Problem solving routine problems and communications where the response is based on existing procedures;
• Responding to inquiries on departmental policies/ procedures.

May have to research information to resolve problems or issues.
• Typing and proofreading documents produced by others.
• Creating, maintaining and collecting data for standard reports charts, graphs, spreadsheets and databases.
• Being exposed to confidential information and handling confidential matters.