Billing Coordinator (Logistics​/Warehouse Operations

Position: Billing Coordinator (Logistics/Warehouse Operations)
Job Title:

Billing Coordinator

Job Description

We are seeking a dedicated Billing Coordinator with strong computer literacy skills to effectively manage and communicate with customers. This role involves creating invoices based on bills of lading, mailing invoices, and coordinating orders with the warehouse. The ideal candidate will support the General Manager with reporting by utilizing Excel for data entry, pivot tables, and V-Look Up functions. Additionally, this role involves handling inbound and outbound calls to discuss discrepancies and orders with customers.

Responsibilities

+ Communicate with customers through email.

+ Create and mail invoices based on bills of lading.

+ Coordinate order creation and processing with the warehouse.

+ Utilize Excel for data entry, pivot tables, and V-Look Up to support reporting.

+ Handle inbound and outbound customer calls to discuss order discrepancies.

+ Place orders and create corresponding invoices for customers.

Essential Skills

+ Proficiency in customer service.

+ Strong data entry skills.

+ Experience in invoice entry.

+ Advanced knowledge of Microsoft Excel, including pivot tables and V-Look Up.

+ Understanding of bills of lading.

Additional

Skills & Qualifications

+ Ability to work reliably on-site five days a week in an office setting.

Work Environment

The role is based in an office setting within a distribution facility that specializes in shipping coffee and cocoa. The facility is located next to the port in a waterfront building, which has a new restaurant. The company is a global organization that recently merged with RPM, expanding its operations to serve both coasts. The organization is in the process of upgrading its software and systems.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno  along with your availability for a 10-minute phone call.

Job Type & Location

This is a Contract to Hire position based out of Carteret, NJ.

Pay and Benefits

The pay range for this position is $21.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability
- Health Spending Account (HSA) - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Carteret,NJ.

Final date to receive applications

This position is anticipated to close on Aug 13, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.