Executive Assistant

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community.

Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Adult Correction

COO - Special Operations , Intelligence

Executive Assistant I (S)

NC11

The Executive Assistant provides high‑level administrative, confidential, and fiscal support to the Senior Deputy Secretary (SDS). This role manages the SDS’s complex calendar, schedules meetings with internal and external stakeholders, prepares reports and correspondence, screens communications, and ensures office efficiency. The position handles sensitive personnel and operational information with discretion and independently processes routine matters within delegated authority.

• Conducts research to support SDS decision‑making and coordinates information for program and policy initiatives.
• Ensures timely follow‑through on SDS actions and directives.
• Manages purchasing, contracts, invoices, inventory, and vehicle records in compliance with state fiscal policies.
• Utilizes E‑Procurement, NCFS, OPUS, and DAC applications to complete accurate fiscal transactions.
• Maintains organized records, supports communication flow, and performs additional duties as assigned to ensure efficient office operations.
• Coordinate appointments, reservations, travel arrangements, and transportation logistics.
• Process travel authorizations/reimbursements, invoices, and oversee P‑Card usage and documentation.
• Additional duties as assigned.

$45,431.00 - $79,504.00 Annually

• Demonstrates expertise in administrative and statewide program operations, ensuring accurate workflow management and timely execution of tasks.
• Experience in managing multiple projects with 100% accuracy using Microsoft Office, Smartsheet, NCFS, E-procurement, and virtual platforms to produce high‑quality documents and logistics support.
• Builds effective relationships with staff, partners, and leadership, consistently delivering professional customer service and responsive communication.
• Works independently to anticipate needs, resolve issues within established time frames, and coordinate complex statewide events from planning to completion.

The Posting Will Close At 11:59 P.M. The Night Before the End Date.

Special Operations and Intelligence Unit (SOIU) is within the North Carolina Department of Adult Correction and is responsible for identifying appropriate security goals, objectives, standards, and strategies and technologies used. SOIU also collaborates with Prisons and Community Supervision staff and oversees the collection, analysis and sharing of intelligence information.

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high‑quality, low‑cost benefits on a pre‑tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit the website for State Benefits.

State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay…