Project Administrative Assistant; LSNA-VA

Market Life Science

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Support one of the largest and diverse technical solutions providers in the world and have a hand in helping in laying the foundation for human progress.

You will provide comprehensive administrative and project support to the Program Director, Project Manager, Project Engineer, and broader project team within our Life Sciences Group. This role is central to keeping project operations organized, efficient, and aligned with client expectations.

Key Responsibilities:

• Meeting Coordination — Schedule, organize, and prepare for internal and external meetings, including calendar management and logistics.

• Project Notes — Create, maintain, and distribute accurate meeting minutes for all project-related meetings.

• Project Documentation — Assist in preparing, updating, and organizing project reports, presentations, safety documentation and other deliverables.

• Presentation Support — Develop and format PowerPoint presentations and other communication materials.

• Team Support — Provide day to day administrative support to project leadership and team members.

• Catering and Logistics — Coordinate catering and onsite meeting needs as required.

• Communication — Communicate effectively with staff at all levels, both verbally and in writing.

• In-person Position - single point of contact to team members arriving to site

• Outreach and Community initiatives involvement – desirable to have knowledge of the area and the site to enable the project to target community outreach programs

What Makes You Successful:

• Strong organizational skills and attention to detail

• Ability to manage multiple priorities in a fast paced project environment

• Clear, professional communication with stakeholders at all levels

Join us and we'll support you in developing your skills and exploring all that you can do across our global company, with opportunities to share your knowledge along the way.

Here's what you'll need

• Bachelor's degree in Business Administration or other discipline is considered; or equivalent years of experience in lieu of degree

• At least 8 years of administrative experience within an engineering, construction, or related organization preferred

• Advanced level computer skills in MS Office Suite:
Word, Excel, Outlook, PowerPoint & Teams

• Experience with Oracle E-Business Suite (Software)

• Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork.

Ideally you'll have:

• Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

• Proven self-starter, proactive, with the ability to plan, prioritize and organize workload

Posted Salary Range:
Minimum $49,100.00 Posted Salary Range:
Upper $85,000.00

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $49,100.00 to $85,000.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Your application experience is important to us, and we're keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.

Locations

Elkton
- Virginia
- United States

Cary
- North Carolina
- United States