Executive Assistant

Executive Assistant,Hybrid, Cary, North Carolina

We’re a leader in data and AI. Through our software and services, we inspire customers around the world to transform data into intelligence - and questions into answers.

If you’re looking for a dynamic, fulfilling career with flexibility and a world-class employee experience, you’ll find it here. We’re recognized around the world for our inclusive, meaningful culture and innovative technologies by organizations like Fast Company, Forbes, Newsweek and more.

We are looking for an Executive Assistant to support two Vice Presidents in our R&D division – a dynamic, fast‑paced, global environment. In this role, you will act as a trusted partner, ensuring seamless coordination across strategy, operations, and day‑to‑day priorities. You will play a key part in keeping these leaders organized, informed, and focused by managing schedules, communications, meetings, and cross‑functional workflows.

This is an exciting opportunity for someone who thrives in a high‑responsibility support role, enjoys working with senior stakeholders, and is passionate about enabling the success of a global R&D organization.

• Manage the VP’s calendar strategically, resolving conflicts, protecting focus time, proactively planning, and designing days that optimize preparation time, energy levels, and overall effectiveness.

• Act as a communication gatekeeper, filtering and prioritizing emails, calls, and messages, drafting responses when needed, and ensuring only essential items reach the VPs.

• Coordinate complex travel and logistics, including flights, visas, time zones, ground transport, detailed itineraries, and processing expenses.

• Handle full meeting preparation, from agenda‑setting and briefing materials to note‑taking, action tracking, and post‑meeting follow‑up.

• Support project coordination, tracking deliverables, timelines, and stakeholder alignment to help keep strategic initiatives on track.

• Assist with financial oversight, including expense management, invoice processing, budget tracking, and preparing inputs for leadership or board reviews.

• Serve as a liaison between the VPs and internal teams, maintaining strong communication flow, sensing organizational dynamics, and helping resolve issues early.

• Plan and execute executive‑level events, such as board dinners, leadership offsites, and high‑visibility internal gatherings to include annual product summits and quarterly, organizational town halls.

• Ensure all applicable security policies and processes are followed to support the organization’s secure software development goals.

• Embrace curiosity, passion, authenticity, and accountability. These are our values and influence everything we do.

• Associate’s degree in Secretarial Science, Business Administration, Administrative Office Technology, or related field.

• Typically requires ten years of general office experience, including supporting senior level executives/managers in a fast paced, global environment within and outside the company.

• Equivalent combination of education, training, and relevant experience may be considered in place of the requirements stated above.

• Exceptional organizational and time‑management skills, with the ability to anticipate needs and proactively prepare information, materials, and time buffers before the VP’s seven ask.

• High level of discretion and professionalism, with the ability to handle confidential business and personal information with absolute trustworthiness.

• Strong communication skills, including the ability to draft clear, concise messages and represent the VPs professionally with internal and external stakeholders.

• Proven experience managing complex calendars, coordinating international travel, and handling logistics with accuracy and foresight.

• Adaptability – Maintaining effectiveness when experiencing major changes in work responsibilities or environment (e.g., people, processes, structure, or culture); adjusting effectively to change by exploring the benefits, trying new approaches, and collaborating with others to make the change…