Executive Assistant TO THE TOWN Manager at Town of Cary, NC Cary, NC

Position Details

Title: Executive Assistant to the Town Manager

Location: Cary, NC

Salary: $28.29 – $43.85 hourly ($58,843.20 – $91,208.00 annually)

Job Type: Regular, Full‑Time

Job Number: 24-02010

Department: Town Manager's Office

FLSA Status: Non-Exempt

The Executive Assistant supports the Town Manager and other executive leadership members in the Town Manager's Office, ensuring efficient day‑to‑day operations and providing high‑level administrative support.

• Manage extremely active calendars, schedule meetings, handle routine and confidential correspondence.
• Arrange detailed travel plans, itineraries, and agendas.
• Prioritize conflicting needs and handle matters expeditiously, proactively, and follow through on projects.
• Handle sensitive and confidential information with discretion.
• Work closely with the CEO and executive leadership to keep them well informed of commitments and responsibilities and follow up.
• Assist in planning and organizing town events such as community meetings, high‑priority staff meetings, retirement celebrations, and employee events.
• Serve as a primary point of contact, bridging internal and external stakeholders, responding to inquiries and facilitating communication.
• Manage and complete office administrative support functions, ensuring supplies and equipment are in place and functional; train staff on technology and software.
• Handle public records requests and oversee document retention in accordance with state and federal policies.
• Coordinate with the Town Clerk's office regarding schedules, correspondence, and business matters.
• Provide support after normal work hours for meetings and other duties as needed.
• Drive on a frequent basis to multiple municipal and public facilities within Cary and surrounding communities.

• Ability to make a positive impact on others and the organization.
• Produce high‑quality work in a fast‑paced environment.
• Comfortable working independently with a high degree of autonomy.
• Proper discretion and judgment in handling confidential assignments.
• Collaborative and complements team strengths.
• High initiative and skill in anticipating needs.
• Establish and maintain effective relationships with internal and external stakeholders.
• Organize work and meet deadlines across a wide variety of tasks.
• Drive frequently to multiple facilities as required.
• Comprehensive knowledge of standard office practices, procedures, and equipment.
• Comprehensive knowledge of organizational operations.
• Keep complex records, prepare reports, and understand technical aspects of town policy interpretation.
• Follow oral and written instructions accurately.

Minimum Qualifications

• Combination of a Bachelor's degree and substantial experience in responsible administrative and office management work.

Preferred Qualifications

• Graduation from a two‑year college program.
• Minimum of five years’ experience in responsible administrative and office work.
• Minimum of two years’ direct experience supporting a CEO or executive‑level position.
• Proven ability to work independently on a wide variety of administrative duties.
• Proven ability to exercise discretion and judgment with confidential assignments.
• Proven ability to take initiative and proactively anticipate needs.

• Requires drug testing and background check before employment.
• Valid driver’s license with an acceptable driving record required.

• Generally sedentary work; requires ability to see, hear, lift, and talk.
• Dexterity for typing and operating standard office equipment.
• Visual acuity necessary for reading written materials and using a computer.

Cary ensures equal employment opportunities (EEO) for all employees and applicants without regard to age, sex, race, color, religion, national origin, disability, political affiliation, marital status, veteran status, or genetic information.

Cary is committed to fostering a diverse, equitable, and inclusive workplace that reflects the community we serve. Our goal is to create a workplace where everyone feels valued, supported, and empowered to bring their authentic selves to work every day.

Regular full‑time employees receive a comprehensive benefits package covering health, dental, vision, retirement, paid time off, and more. Coverage becomes effective on the employee’s hire date.