Education Operations & Training Coordinator

Education Operations & Training Coordinator (Finance)

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The Education Operations & Training Coordinator is responsible for coordinating and administering customer education activities across multiple Learning Management Systems (LMS) and supporting platforms. This role manages the operational processes associated with classroom training, virtual education, symposiums, fellowships, and other educational programs from registration through completion.

The position serves as a key liaison between customers, internal education teams, finance, travel partners, and external vendors to ensure training activities are accurately scheduled, funded, communicated, and documented. The role requires strong attention to detail, financial accountability, customer service, and the ability to manage multiple education programs and systems simultaneously.

• Work within multiple Learning Management Systems (LMS) and related platforms to manage customer and participant registrations for educational programs.
• Coordinate registration and enrollment for instructor‑led classroom training, virtual training, symposiums, fellowships, and other educational offerings.
• Create, enter, schedule, and maintain courses, change to events, and educational offerings within applicable LMS platforms.
• Ensure course information, dates, locations, capacity, instructor information, and other required details are accurate and current.
• Monitor registrations and enrollment status and resolve discrepancies or registration issues.
• Maintain accurate participant and course records to support operational, reporting, and compliance requirements.
• Coordinate course changes, cancellations, withdrawals, and participant transfers as necessary.
• Verify the availability and eligibility of customer educational funds prior to processing training registrations.
• Ensure educational funds are appropriately allocated and applied to the correct customer, system, contract, or educational activity.
• Maintain accurate financial documentation associated with educational registrations and programs.
• Coordinate required notifications related to the use, transfer, expiration, or availability of educational funds.
• Work with internal finance and education stakeholders to research and resolve funding discrepancies.
• Support reconciliation and tracking of education‑related expenses and financial transactions.
• Ensure established financial processes, policies, and approval requirements are followed.

• Facilitate customer travel arrangements associated with approved educational programs, including airfare, lodging, ground transportation, and other authorized travel needs.
• Work with customers and designated travel partners to ensure travel arrangements are completed accurately and within established guidelines.
• Verify travel eligibility and applicable funding prior to booking.
• Monitor and manage travel changes, cancellations, and other issues that may affect a participant's training.
• Review and validate travel‑related expenses and supporting documentation.
• Ensure travel expenses are properly documented, reconciled, and submitted for processing.
• Assist customers with questions or issues related to education travel.
• Coordinate with external vendors supporting educational programs, events, symposiums, fellowships, travel, and other training activities.
• Manage vendor registration processes, participant information, invoicing, payments, and required documentation.
• Verify vendor charges and ensure invoices align with approved services and educational activities.
• Facilitate timely processing of vendor payments and resolve discrepancies as needed.
• Maintain effective communication with vendors to ensure deadlines, registration requirements, and program expectations are met.