Administrative Associate II - Marion Correctional Institution

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Associate II (S) Position Number  Grade NC02

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community.

Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

This is a position at Marion Correctional Institution located in Marion, North Carolina (McDowell County). Marion Correctional Institution is a Close‑custody prison housing male offenders. The facility is designed to house a maximum capacity of 793 offenders. This position performs a variety of administrative, clerical, and office support duties. The position requires knowledge of office and work unit policies and procedures to effectively communicate and provide information related to Human Resources, hiring packages, payroll, and employee benefits.

Duties may include preparing documents and reports; composing correspondence, memos, and letters; utilizing office technology; compiling and maintaining records; organizing and maintaining files; posting information; greeting, referring, and assisting visitors, clients, and staff; distributing mail; and performing photocopying and other general office support duties.

• Serve as backup to the Human Resources Technician I.
• Work effectively in a fast-paced environment while prioritizing and re-prioritizing daily tasks and meeting daily, weekly, and monthly deadlines.
• Process candidates for vacant positions from the interview stage through New Employee Orientation.
• Process and maintain FMLA‑related documentation and records.
• Facilitate Benefits and Open Enrollment, respond to employee questions, and attend required training sessions.
• Participate in quarterly hiring events.
• Process time entries and payroll‑related reports, respond to payroll inquiries, and assist with resolving payroll issues.

Salary Grade Range: $31,200.00 - $51,249.00. Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:
Documented knowledge of State Human Resources, policy and procedures. Documented knowledge and use of Microsoft Office Suites. The Posting Will Close At 11:59 P.M. The Night Before The End Date. This an Anticipated Vacancy.

• Health Insurance options
• Retirement Plans
• NCFlex
• Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Visit the State Benefits website for additional information.

The salary grade for this position is NC02. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase May result.

The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative…