Preschool Operations Coordinator

Preschool Operations Coordinator

The Goddard School of Cary Lochmere located at 2385 Kildaire Farm Road Cary, NC 27518 is looking for a highly organized, proactive, and technology-savvy Preschool Operations Coordinator to join our administrative team. This is a hands-on position for someone who enjoys keeping a busy preschool organized, solving problems, supporting teachers, and making sure important details don't fall through the cracks. As a member of our three-person administrative team, the Preschool Operations Coordinator works collaboratively with the Center Director and Curriculum Specialist, with a primary focus on school operations, organization, quality assurance, technology, events, and day-to-day classroom support.

This is not a desk-only position. The ideal candidate is equally comfortable using technology to organize and plan, coordinating a school event, solving an operational issue, and being present throughout the school to understand and support classroom needs. You will be joining an established team with strong staff retention and many long-term educators. We value the experience and knowledge of our teachers and are looking for someone who can build positive, respectful working relationships while providing consistent operational support.

Join our welcoming community, where you can grow professionally while helping create an exceptional experience for children, families, and teachers every day.

• Daily School Operations: Support the smooth day-to-day operation of the school, including staffing flow, classroom coverage, breaks, transitions, supplies, technology, and other operational needs.
• Opening & Closing: Share responsibility with the administrative team for opening and closing the school on a rotational basis, ensuring the school is prepared for a safe and successful start and end to each day.
• Classroom & Staff Support: Maintain a consistent and visible presence throughout the school. Conduct regular classroom rounds to identify needs, address operational concerns, and support teachers and classrooms.
• Organization & Follow-Through: Manage multiple daily, weekly, and monthly responsibilities; maintain effective systems for tracking tasks and deadlines; and ensure assigned responsibilities are completed accurately and on time.
• Quality, Safety & Compliance: Support quality assurance processes, classroom operational standards, required documentation, safety practices, emergency preparedness, and licensing readiness.
• Technology & Administrative Support: Use technology confidently and efficiently to organize school operations, prepare professional materials and communications, maintain information, and support administrative projects.
• Events & Family Experience: Coordinate the planning and logistics of school events, family activities, staff initiatives, and special programs from preparation through completion.
• Problem Solving & Initiative: Anticipate needs, recognize issues before they become larger problems, determine appropriate next steps, and take ownership through resolution.
• Administrative Team Collaboration: Work closely with the Center Director and Curriculum Specialist while demonstrating professionalism, sound judgment, discretion, and respect when working with children, families, and an experienced team of educators.

We are looking for someone who is naturally organized, takes ownership of their work, and is comfortable managing multiple priorities in a fast-paced preschool environment.

• Takes initiative and can work effectively without constant direction or reminders.
• Has strong follow-through and consistently completes responsibilities on time.
• Can determine what needs immediate attention, what can wait, and how to keep longer-term responsibilities moving forward.
• Enjoys being active and visible throughout the school rather than spending the entire day behind a desk.
• Notices details and proactively addresses needs and potential problems.
• Is technologically confident and able to learn new systems quickly.
• Is comfortable using Microsoft Word, Excel, PowerPoint, Outlook, digital calendars, shared drives, spreadsheets,…