Office Specialist

Office Specialist

The job of Office Specialist is done for the purpose of supporting the Facilities site staff by providing general secretarial support, information and/or direction and responding to inquiries from parents, staff, vendors and contractors.

Responsibilities:

• Answers incoming telephone calls
• Coordinates the custodial substitute assignments
• Coordinates assigned projects and/or processes (e.g. mail, staff training documentation, custodial warehouse orders, purchase orders, construction documentation, training dates, inspection dates, etc.)
• Distributes a variety of materials (e.g. mail, checks, supplies, messages, etc.)
• Performs record keeping and clerical functions (e.g. copying, faxing, scheduling, correspondence, work order input and assigning, preventive maintenance recording, EMCS data, data entry into Portfolio Manager, etc.)
• Prepares documents (e.g. newsletters, flyers, certificates, awards, letters to parents, etc.)
• Processes documents, forms, mailings and materials (e.g. pest control data, work orders, SFB reports, annual fire and safety inspection reports, employee attendance, employee hazard communication and safety training tests, etc.)
• Responds to inquiries of all staff, local, state and/or federal government institutions and/or the public
• Assists other personnel and performs other duties, as assigned

Experience is desired. Full time with benefits.

Requirements:

• High School diploma or equivalent
• Pre-employment proficiency test
• Criminal Justice fingerprint/background clearance
• Ability to read, write and communicate clearly in English

This is a 12-month position.