Administrative Assistant

Position:

Administrative Assistant

Job Description:

Who We Are:

As Arrow Global Components (AGC), a part of Arrow Electronics, we are a leader in distribution and value-added services related to electronic components. We resell, customize, and distribute electronic components to our clients all over the world. Our business is based on a trusted, long-lasting net of relationships with industry leaders, both on the supplier and customer sides.

About the Role :

The Administrative Assistant provides comprehensive administrative and operational support to the Casablanca site, ensuring the efficient coordination of office activities, business visits, and day-to-day administrative operations. The role is responsible for managing visitor logistics, travel arrangements, meeting coordination, and general office administration while supporting managers and maintaining a professional workplace environment.

Main Responsibilities:

• Provide administrative support by preparing correspondence, reports, presentations, spreadsheets, and other business documents.
• Coordinate local and international business visits, including meeting schedules, visitor agendas, hotel reservations, taxi transfers, and site logistics.
• Organize meetings by scheduling rooms, preparing meeting materials, and coordinating attendees.
• Coordinate domestic and international travel arrangements when required.
• Prepare and process expense reports and administrative documentation for approval.
• Maintain calendars and provide scheduling support for leaders and key stakeholders.
• Manage office supplies and coordinate with vendors to ensure adequate inventory.
• Handle incoming and outgoing mail, shipments, and courier services.
• Support onboarding logistics for new employees and visitors.
• Assist with the organization of site events, team meetings, and employee engagement activities.
• Serve as a point of contact for general administrative inquiries and support day-to-day office operations.
• Ensure administrative processes comply with company policies and procedures.

Job Complexity

• Applies established administrative knowledge and procedures to support daily business operations.
• Works independently on routine assignments with moderate supervision.
• Prioritizes multiple tasks while meeting deadlines in a fast-paced environment.
• Identifies administrative issues and resolves them using standard processes, escalating when appropriate.
• Builds effective working relationships with internal teams, external vendors, and visiting stakeholders.

Who We're Looking For:

• Associate degree (2-year degree) or equivalent administrative qualification preferred, or High School Diploma with relevant professional experience.
• Typically requires 2-4 years of experience in an administrative, executive assistant, office coordinator, or similar role.
• Experience coordinating travel, business visits, meetings, and office operations is preferred.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Teams).
• Excellent organizational, communication, and time management skills.
• Fluent in English and French; additional languages are considered an asset.

What Do We

Offer:

• Full Permanent contract
• Social advantage: CNSS, CIMR, Health insurance
• Very good working atmosphere in a team of passionate collaborators
• Work culture where you can make an impact
• Working within an international organization, recognized worldwide in its sector.

Submit your CV in English.

Arrow is an equal opportunity employer and is committed to create a diverse working environment by providing equal employment opportunity for all qualified persons.

#LI-FR1

Location:

MA-Casablanca, Morocco (Boulevard Al Quods)

Time Type:

Full time

Job Category:

Business Support