PT Accounting Assistant

Cashier

The position of Cashier provides excellent customer service to students, faculty, staff, and all campus visitors, customers, and guests.

This position assists in maintaining, monitoring, and analyzing student's accounts including all aspects of administering payment plans, disbursing checks, and resolving billing questions. This position is also responsible for processing payments on student's accounts as well as all transactions for the entire campus including cash advances, travel advances, and other general clerical and accounting responsibilities. Provide basic to intermediate accounting assistance for staff in the accounting office as necessary and as work load allows.

• Receive and accurately code incoming funds to be credited to student and college accounts. Funds / payments come in person, by mail, online, telephone, or inter-campus departments such as admissions and records.
• Check and balance departmental deposits; notify department of report / deposit discrepancy; advise departments on proper request procedures, cash handling and reporting for short-term petty cash funds.
• Identify and resolve data input and reporting errors; provide information, interpretation and assistance to departmental heads.
• Independently analyze, accurately interpret, and effectively explain account transaction to students within the parameters of applicable Federal, State, and Casper College policies, procedures, and practices.
• Reconcile cash drawers daily and prepare deposits weekly for Casper College operating, restricted funds, and federal funds. Transport deposit to bank using college vehicle.
• Authorize and monitor all cash advances; reconcile advance to receipts and cash returned. Notify individuals of outstanding cash advances or discrepancies.
• Maintain proper working cash level. Pick up from the bank additional funds necessary to provide excess cash on hand required during peak periods such as registration and payment dates.
• Provide excellent customer service in person, by text and e-mail, and by telephone to inquiries which may not directly relate to the accounting and financial management office. Direct customer inquiries to the proper person or department to assist with the prompt resolution of inquiries.
• Cash personal checks for staff and students and maintain inventory of stamps for students and staff.
• Perform routine accounting duties in the preparation, maintenance and review of various financial records, accounts, invoices, and reports to assure accuracy and conformance to established policies and procedures.
• Set up, maintain, and monitor information for payment agreements, business office holds, and emergency loans.
• Monitor and respond to student emails and text messages.
• Complete and maintain records and reports for sales tax monthly.
• Review student accounts on a weekly basis to determine if holds can be removed – which affects a student's ability to register for future semesters as well as being able to obtain transcripts.
• Maintain current knowledge of a wide variety of policies, procedures, regulations (including FERPA), current office practices, and computer/technology applications.
• Maintain extensive knowledge about campus, community, programs of study, services, etc.
• Assist with scanning and linking of office documents.
• Assist other accounting personnel in the support of completion and maintenance of various clerical and accounting duties and projects.
• Perform related duties as assigned; train and provide work direction guidance to others as directed.

Minimum Qualifications:

• High school diploma or GED
• Minimum of two years of related work experience in office management, general accounting, and/ or cashiering with responsibility for cash reconciliation and deposits
• Experience providing customer service to internal and external customers
• Valid driver's license and good driving record
• Knowledge of office equipment and systems such as multi-line phone, computer, printer, fax machine, photocopier, Word processing, spreadsheets, database, and other related software applications
• Ability to apply strong customer service practices and telephone etiquette
• Ability to effectively communicate verbally and in writing
• Ability to enter data and maintain records; work with accuracy and attention to detail

Preferred Qualifications:

• Associates Degree from an accredited institution in accounting or general business
• Knowledge, understanding and application of basic accounting principles and practices

Typical work environment is an office setting requiring normal safety precautions. Short periods of time will be spent outdoors traveling between campus buildings in various weather conditions. Work is usually performed during the normal workday however, early morning, late evening and weekend work may be required. The noise level is usually minimal.

While performing the duties of this job, the employee must be able to sit and stand for long periods of time, speak, hear, use hands and fingers to…