Office Support Specialist

Position: Office Support Specialist 2026-01394
Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The Wyoming Department of Corrections is looking for a Full-time Office Support Specialist to join the Field Services teamin the Casper Probation and Parole Office. This will perform various routine and detailed clerical and administrative functions to further the overall office operations of the Probation and Parole Offices. This position also necessitates consistent, professional interaction with staff, offenders, victims, the public, the judicial system, law enforcement, local organizations, and public/private service providers.

The Field Services Division is responsible for the community supervision and case management of probationers and parolees. We are a progressive department that offers job variety and challenges our staff to help rehabilitate offenders into becoming law-abiding citizens.

Why Choose a Career with the Wyoming Department of Corrections?

* Culture of public service and a commitment to work/life balance

* Eligibility for Public Service Student Loan Forgiveness

* Health, Dental, and Vision Insurance

* State Retirement Plan for the State of Wyoming Pension Plan

* and additional savings opportunities

* Paid vacation, sick leave, and holidays

for detailed information, oryou can watch this short video to learn about our benefit package!

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Human Resource Contact:
Deborah.

Hale or

ESSENTIAL FUNCTIONS:

The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.

* Acts as a specialist in an assigned program area, performing the most complex technical duties, including legal secretary responsibilities.

* Performs, leads, or supervises various moderate to complex program and operational support duties.

* Performs specialized tasks, coordinates general office functions such as budget, legal work, administrative, property management, travel arrangements, procurement, personnel, information systems, or fiscal duties, and provides staff training.

* Conducts research and troubleshoots office systems or procedures for efficiency and accuracy; collects, organizes, and details writing the required documentation in answering queries.

* Coordinates and/or acts as a liaison between the agency or work unit and other agencies.

* Processes monthly electronic filing; corresponds with operators regarding production filing; sets up new operators for electronic filing.

* Maintains financial or other records; verifies statistical reports for accuracy and completeness; assists with publishing statistical reports.

* Assists in handling deposits and monetary transactions and/or performing audit functions.

* Accurately maintains agency files and records; inputs data into databases.

* Prepares reports; verifies computer systems, databases, and coded data for accuracy.

* Responds verbally and/or in writing to requests for information.

* Screens and corrects documents for procedural compliance; evaluates the information for accuracy.

* Provides customer service to customers, clients, and staff and acts as a resource to explain rules and procedures to co-workers, customers, and/or clients.

* Responsible for inventory assets.

* Performs administrative duties requiring considerable judgment, including fiscal or other specific program areas.

* Resolves some light computer issues/concerns.

* Assures the procurement process is managed appropriately and according to established procedures.

* Involves some processing/interpreting of legal documents.

Qualifications

PREFERENCES:

Preference may be given to those with at least two years of work experience in an office environment.

Preference may be given to those with prior criminal justice exposure.

KNOWLEDGE:

* Knowledge of applicable federal, state, and local laws, codes, regulations, and policies, technical processes, and procedures related to the department.

* Knowledge of financial record keeping and reporting principles and procedures, basic accounts payable, and purchasing.

* Knowledge of the principles and practices of employee supervision, training, and evaluation.

* Knowledge of techniques for providing a high level of customer service.

* Knowledge of computer application systems, Google, and Google Docs. and Excel.

MINIMUM QUALIFICATIONS:

Education & Experience Substitution:

2-4 years of progressive work experience (typically in Business Office Communications)

Certificates, Licenses, Registrations:

None

OR

Education:

Associate's Degree (typically in Business)

Experience:

0-1 year of progressive work experience (typically in Business Office Communications)

Necessary

Special Requirements

PHYSICAL

WORKING CONDITIONS:

* Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.

* Special physical demands are not required to perform the work.

NOTES:

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